Metheringham Parish Council
Metheringham Parish Council Minutes
Minutes 11/2007 of Metheringham Parish Council Meeting held on Tuesday 27th March 2007 at 7.15pm in the Village Hall
PRESENT:
Councillors Dr
M J Allen Chairman
Mrs R Creasey
K Finter
P D Ford
Mrs J Honisett
Mrs H Morrison
A M Waddington
Mrs A F Webb
J C Rose District Council
Clerk Ms S N Wetherall
1. The Chairman welcomed everyone to the final Parish Council Meeting of this session and stated the Annual Village Meeting will take place on Tuesday 24 th April 2007 at 7.00pm in the Village Hall. Copies of the agenda were available for members of the public (5 present).
2. OPEN FORUM
2.1 Police report
Unfortunately neither Community Beat Manager PC Gordon or PCSO’s Duckworth and Flannigan were present. The Clerk gave the Police report – a summary of incidents occurring in Metheringham between 27/02/07 to 27/03/07 are 5 Theft, 3 damage to motor vehicle and one each of assault and Criminal damage. Cllr Mrs Morrison informed the Council of the Police and Community Forum which is to take place in Metheringham Village Hall on Tuesday 3 rd April 2007 starting at 7.30pm all are welcome to attend to give their views on local policing.
2.2 Public Forum2.2.1 There were no questions or statements from the public.
2.3 Reports from representatives on outside bodies
2.3.1 Nothing to report from the County Councillor.
2.3.2 Cllr Rose at a previous meeting was asked to establish who was responsible for the trees and hedge on Dunston road. Cllr Rose stated the trees belong to Stamford Construction and the hedge could possibly be the responsibility of the Parish Council. Cllr Rose received a copy of a letter from Cllr Mrs Bradwell regarding grass cutting in Metheringham, PC are to discuss this further.
2.3.3 To receive reports from other outside bodies – The Chairman attended the Village Hall Management Committee meeting and stated a proposed budget for 2007 has been produced, at the present time they will break even with fundraising events. A fundraising committee has been formed, a Plant Sale is taking place on 12 th May 2007. A Chairman is still required for the Committee. Representatives from the PC attended a funding fair at NKDC.
3. COUNCIL MEETING
3.1 Apologies for absence and reasons given
Councillor Mrs R Parker
Councillor Mrs P Bradwell
Councillor G W Chambers
Reasons for absence accepted by the Council.
3.2 To receive declarations of interest
Cllr Mrs Honisett declared a personal interest for item 3.9.1, because her husband is receiving a salary.
3.3 Notes of the last meeting held on 27 th February 2007, to be approved as the minutes – The signing of the minutes was proposed by Cllr Mrs Morrison and seconded by Cllr Mrs Honisett, and all were in favour.
3.4 Clerks Report – The Parish Council Drop in Surgery
continues on Saturday 31 st March at the INFO-LINKS Office from 10.30am – 12.00pm.
Letter
sent to PC Simon Gordon, showing appreciation for the good work PCSO’s
Duckworth and Flannigan are doing in the village.
I have been in contact with
the Lincoln CCTV Control Room, to arrange a visit, waiting for dates. Councillors
who expressed an interest are Mrs Morrison, Mrs Creasey and Dr Allen.
PC tree
on Star & Garter paddock which fell onto Mr Renfrew’s land
during high winds has been removed.
Complaint received about the footpaths on
Lime Tree Avenue – reported
to LCC Highways waiting inspection.
Request for information sent to LCC for
PC to set up our own website – Clerk
is to send relevant information to be added to website, if anyone has any suggestions
please let me know. ACTION: Clerk/Chairman/Cllr Ford
Clerk
attended District and Parish Elections training session on 6 th March – I
have booked an appointment at NKDC – Electoral Services on 28 th March
to take all completed Election forms to be checked, so please bring your Pack
to the PC meeting.
Letter received from Mr T Stokes re: state of grass verges
on Fen Lane, near to Eros Labs, he has also sent letter to NKDC – Clerk
has contacted NKDC, to ensure the problem is resolved.
Request sent to RoSPA
for inspection of play parks, waiting for confirmation of dates.
Letter sent
to Ed Moody re: 40 Princes Street.
Clerk attended Employment Seminar run by
LALC at Billinghay Village Hall.
3.5 Matters Outstanding
3.5.1 Fayre & Feast – Road Closure consent has been applied for by Mike Credland. A meeting of the working group is to be arranged. ACTION: Working Group
3.5.2 Chance to Share and related issues – This item is to be discussed in Item 3.6.4. ACTION: Chairman/Councillors
3.5.3 Village play parks & Youths Recreation Area – EKM have carried out the re-concreting of the tower play unit at Prince’s Street Play Park. Awaiting confirmation of a date from Gary Allbones to install the new wooden surround, remove weeds and add new wood chip. Cllr Mrs Morrison informed the PC the Mobile Skateboard Park will be in the village at the Star and Garter Car Park on the following dates April 16 th and 17 th , July 25 th and 26 th , and August 29 th and 30 th. The Skateboard Grand Prix run by NKDC will be held at North Hykeham and Sleaford. A discussion took place regarding the erection of a Youth Shelter on Prince’s Street, however it was suggested all Councillors should look at shelters already provided in other locations around the district. Cllr Rose agreed to find out details of locations and also suggested planning permission was advisable. ACTION: Clerk/Cllr Mrs Morrison/Councillors
3.5.4 New pavilion and changing rooms – The PC do not have permission from Lincolnshire County Council. A further meeting with the architect will not be held until the situation is clarified. ACTION: Chairman
3.5.5 Public Conveniences – 3 Quotes have been received to install hot water in the cleaner’s store cupboard, the Clerk has passed this information to Cllr Westall. 3 quotations are still required for the sink, Cllr Westall is to obtain these. The Clerk is to arrange for a sign to be erected stating the days/times the toilets are open and the toilet facilities are provided by the PC. ACTION: Cllr Westall/Clerk
3.5.6 Annual Village Meeting – The Annual Village meeting will take place on Tuesday 24 th April 2007 at 7.00pm the guest speakers will be Peter Duxbury from LCC - Director of Children’s Services, Mike Lock - Extreme Sport NK and Inspector Phil Vickers of Lincolnshire Police. Letters have been sent to 33 village organizations. Content for the Annual Report is to be finalized, it was agreed by all that PC Contact details of councillors are to be included but Cllr Mrs Morrison requested that her address should not be given. All were in favour of refreshments being served. ACTION: Clerk/Chairman/Cllr Ford
3.5.7 Gate/Fence between Squash Court, Public Conveniences and Village Hall – This is ongoing, Cllr Finter is still trying to contact John Money, it was suggested that Blankney Estates should be contacted directly. ACTION: Cllr Finter
3.5.8 New Litter Bins Shiregate/Playing Field/Fen Road – 3 quotes for new litter bins have been obtained. Following discussion it was decided a bin was not needed at Shiregate Play Park, the bin currently in Prince’s Street Play Park is to be re-located adjacent to its present position and the Clerk is to purchase a new bin to replace the damaged one on Fen Road. ACTION: Cllr Finter/Clerk
3.5.9 Consider Insurance issues relating to all PC assets – This is progressing, an agent is to discuss all PC assets. ACTION: Cllr Ford/Chairman
3.5.10 Parish Plan – The Chairman discussed the Parish Plan at the MACLA meeting on Wednesday 7 th March, a steering committee is to be formed. ACTION: Chairman
3.5.11 Charity Commission – Another letter has been received, the Chairman is to respond. Cllr Mrs Morrison is in the process of reading the past minutes. ACTION: Chairman/Cllr Mrs Morrison
3.6 New Business
3.6.1 To approve Metheringham Parish Council – Parish Business Plan 2007/2008 – A motion to approve the Business Plan was proposed by Cllr Mrs Creasey, seconded by Cllr Mrs Honisett and all were in favour.
At this point the meeting was adjourned for refreshments.
3.6.2 To approve Metheringham Parish Council Risk Assessment Policy – Following a discussion two items were highlighted and the following decisions were made the Clerk is to compile a list of where all the PC records are and copies of the Joint Management Committee minutes are to be presented to the PC as and when they are available. A motion to accept the Risk Assessment policy was proposed by Cllr Mrs Creasey seconded by Cllr Mrs Honisett and all were in favour. ACTION: Clerk/JMC
3.6.3 To terminate the current dog warden contract and request tenders to set up a new contract – After discussion it was resolved to terminate the current dog warden contract, this was proposed by Cllr Mrs Honisett, seconded by Cllr Mrs Webb and all were in favour. Cllr Waddington emphasized that this action must be in line with the current contract. ACTION: Clerk
3.6.4 To consider the following motions proposed by the Chairman; Metheringham Parish Council, mindful of the need of Metheringham School are prepared to grant a 5 year lease to the School for the use of the Star and Garter Field under the attached conditions, provided that permission is obtained for the Parish Council to build a pavilion and changing rooms adjacent to the existing Swimming Pool. (See Document 1 attached).
Metheringham Parish Council takes note of the tremendous time, money and effort put into the purchase of the Star and Garter Field. Also being aware of the use the community makes of this field, reject the terms and conditions presented by LCC for the School use of this field. (See Document 2 attached) – Following discussions of documents 1 & 2 Heads of Terms, Cllr Rose stated he is in support of document 1. A motion to accept document 1 and present it to Lincolnshire County Council, 7 were in favour and 1 abstention (Cllr Waddington). A motion to reject document 2, 7 were in favour and 1 abstention (Cllr Waddington). ACTION: Chairman
3.7 Correspondence
3.7.1 To note general correspondence – Please see Appendix 1.
3.7.2 To consider correspondence requiring action by the Council
a) Metheringham & District Swimming Pool Association Invitation to AGM
Thursday 5 th April @ 8.00pm – Chairman and Cllr Mrs Creasey to attend.
b) Metheringham Methodist Church – Centenary Year 2008 Invite to AGM
Wednesday 18 th April @ 7.00pm – Cllr Mrs Webb informed the PC that the
Church was double booked.
c) LCC Invitation to Doorstep Crime Partnership Workshop
Wednesday 11 April, Carre Arms Hotel Sleaford @ 10.30am.
d) North Kesteven
Local Strategic Partnership – Invitation to Community
Partnerships Event at Natural World Centre Whisby on Friday 20 April 9.30am
- 12.30pm includes lunch.
e) NKDC Parish Partnership Initiative Launch 29 th
March @ 5.00pm @ Sleaford Offices – Cllr Rose will be attending this
launch and will give feedback to the PC.
f) Entry forms for Best Kept Village
and small town Competition 2007, entry fee £10 – It was decided
not to enter the competition this year. g) Entry forms for Calor Lincolnshire
Village of the Year Competition 2007, entry fee £15. It was decided not
to enter the competition this year.
3.8 Planning
3.8.1 To note a report from the planning committee
The Planning Committee met on Wednesday 14 th March 2007 and the following were discussed:
Planning Applications:-
Ref: N39/0212/07 – Proposal: Erection of garage at 52 Princes Street,
Metheringham. There were no comments or objections.
Ref: N39/0243/07 – Proposal:
Conversion of rear flat roof to pitched at 51 Sleaford Road, Metheringham.
The following comment was made: “Whilst
Metheringham Parish Council has no objections to this proposal, we are concerned
about the fact that surface water will be connected to the main sewer and not
to the land drain.”
Ref: N39/0197/07 – Proposal: Extension and alteration
of dwelling, erection of detached garage at 12 Dunston Road, Metheringham.
As this was an amended application for this site the following comment was
made: “Metheringham
Parish Council appreciates that the garage design has been modified, and feels
this proposed development will overall be more in keeping with the neighbouring
properties.”
Ref: N39/0260/07 – Proposal: Removal of condition 2
of planning permission N39/0346/03 restricting occupancy of converted residential
units in the car park to guests or employees only of the public house at Unit
A and B, The Scarf and Goggles, High Street, Metheringham. There were no comments
or objections.
Notification of amended plans for N39/0041/05 have been received.
This is to the rear roof light at 22 Alfred Avenue, Metheringham, and is for
information only.
Planning permission has been granted for:
N39/1545/06 – Erection of bungalow and garage on land at rear of 12 Lincoln Road, Metheringham.
Planning permission has been refused for:
Ref: N/39/0056/06 - Proposal: Residential development comprising 5 no. flats and 4 no. cottage style dwellings at 42 – 48 High Street, Metheringham.
Tree Preservation work:
Ref: N15/12 – Proposal: 12 trees at the Manor, Metheringham to have work carried out on them. No objections to tree officer’s recommendations.
The Planning Committee is scheduled to meet next on Wednesday 11 th April 2007 at 7.30pm in the Church Hall.
3.9 Financial matters
3.9.1 To consider accounts for payment
Payment to |
Amount £ |
Lloyds Bank – safety deposit box fee |
25.00 |
ABB Ltd - Street lighting charges |
756.35 |
Village Hall Hire |
39.00 |
Village Caretaker |
213.81 |
D Honsiett – clearing fallen tree |
100.00 |
Public Toilet Caretaker |
143.00 |
Clerk Salary + Expenses |
759.39 |
Parish Dog Warden Services |
265.42 |
Inland Revenue |
115.91 |
Anglian Water – sports field |
57.13 |
St Wilfrid’s – Hire of Hall |
7.00 |
Darwood – repairs to VH boiler |
582.80 |
Powergen – lighting public toilets |
11.89 |
Lawnmower service – strimmer/mower |
187.71 |
NKDC – Emptying dog bins 2006/07 |
770.00 |
NKDC – non domestic rate public toilets |
319.72 |
P Ford – RFO expenses |
51.28 |
R Dawson JMC Clerk – ½ honorarium |
75.00 |
Metheringham FC – Cleaning pavilion |
90.00 |
Dr M Allen – Union Jack replace cheque 001482 |
68.74 |
Royal Mail – PO Box No – annual fee (Duplicate) |
56.15 |
TOTAL |
4695.30 |
Cllr Waddington proposed payment of accounts, Cllr Mrs Creasey seconded, with 1 abstention (Cllr Mrs Honisett) and 5 were in favour.
3.9.2 To receive a report from the RFO on the PC finances – The RFO presented a Statement of Accounts for the year ending 31 st March 2007, the Chairman thanked Cllr Ford for producing the document.
3.10 Date and venue of next meeting – The Annual Village Meeting is to be held on Tuesday 24 th April 2007 at 7.00pm in the Village Hall. The Annual Parish Council Meeting is to be held on Tuesday 15 th May 2007 at 7.15pm in the Village Hall.
The meeting closed at 9.22pm.