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April 29, 2012

Nocton Parish Council Meeting Minutes - 06 March 2012

Minutes of the Meeting of Nocton Parish Council held on 6th of March 2012

Present: Chair: Councillor Kate Tyler
Vice-Chair: Councillor Ian Goldsworthy
Councillors: Peter Askew, David Rumbelow, Geoff Hall and MaryAnn Williams

In Attendance: Councillor Rob Kendrick - North Kesteven District Council
Councillor Marianne Overton - Lincolnshire County Council
Nick Jones - ArtsNK
Jilly Burr - Nocton Festival Committee
Doreen Green -Parish Clerk

5 members of the public were also present

1. Apologies for absence:
Received from Councillor Neil Faulkner, District Councillor John Money and PCSO Duckworth.

2. Declaration of Prejudicial Interest in Accordance With the Ethical Code of Conduct: None declared.

3. Reports of Representatives:

(a) Police:

PCSO Duckworth had provided a report which indicated that there had been four recorded incidents reported since the last meeting:

Theft x 2
Theft of a motor vehicle
Damage to a motor vehicle

The Neighbourhood Policing Team expressed its sincere apologies for the lack of attendance at recent meetings. This was due to change of shift patterns of the team. Every effort would be made to attend the next meeting.

It was agreed that the Clerk request a police attendance at Parish Council meetings on a three monthly basis and that more information on reported incidents be supplied.

(b) Village Hall Management Committee:

Councillor Rumbelow reported that at the last committee meeting the subsidence/structural problems were noted. The committee was also to arrange to carry out a fire risk assessment.

It was noted that the NVHMC currently had a reserve of £4,085.

(c) Parish Clerk:

The Clerk's report, having previously been circulated, was noted.

(d) Dog Warden:

A written report had been submitted by Michael Cummins and was read out by the Chair.

(e) Nocton C.P. School

A written report had been submitted and was read out by the Clerk

(f) Nocton Festival 2012 Committee

Jilly Burr gave an update on planned events which was warmly received.

4. Public Questions:

It was noted that no prior notice of questions of the Parish Council had been received.

5. Minutes

The Minutes of the Parish Council Meeting held on 7th February 2012, having been previously circulated, were agreed as a correct record of the proceedings and were signed by the Chair.

6. ArtsNK

(a) ArtsNK Presentation

Nick Jones presented the current plans for a proposed bench on The Green. A further presentation would be made to the Parish Council when design details were clearer.

It was agreed that the Clerk make arrangements with Nick Jones for Councillors to visit Welbourn in order to view an example of the artwork being proposed.

(b) Maintenance of Village Artworks

The items of covered artwork by the NKDC Maintenance Programme were noted.

It was agreed that the Clerk would contact Cliff Baxendale for advice and costings on renovating the existing village signs, which are owned by the Parish Council and therefore not covered by the Maintenance Programme, and to ask if a third sign could be provided for Wellhead Lane

7. Nocton Festival and Queen's Diamond Jubilee Celebrations

(a) Festival Support

Current levels of financial support to both the Nocton Festival 2012 and the Diamond Jubilee celebrations generally were noted

(b) Additional Requests for Funding

It was noted that arrangements for a 'beacon' were being made which would avoid cost to either Nocton Parish Council or the Nocton Festival Committee.

It was agreed the Parish Council would fund the printing of the Commemorative Mugs order form (£16); the printing of The Garden Party invitations (£15.60) and to meet the cost of summer bedding planting from next year's budget (c£50)

Finally the detailed design and wording of the Garden Party invitation was agreed.

8. Play Area Questionnaire

Further to Minute No.11. of the last meeting, the design and wording of the survey questionnaire was agreed, with replies being returned to the Clerk.

It was agreed to meet the printing costs involved up to a maximum of £50.

It was agreed that replies should be returned to the Clerk.

9. Annual Village Litter Pick

The arrangements for the Annual Village Litter Pick were noted and the Clerk would contact Mr. Timms about insurance by NKDC for the event.

10. Response to the anonymous Litter Picker

It was noted litter was being collected in plastic bags and left outside the Village Hall.

It was agreed that the Vice-Chair would provide an appropriate response for the Nocton Doodle and the Nocton Blog asking that the person concerned stop leaving litter at the Village Hall.

11. Planning Applications and Issues

(a) Application LCC PL/0228/11 Dunston Quarry: the Parish Council's response was noted.

(b) Application LCC PL/0009/12 Dunston Quarry: the Parish Council's, response was noted.

(c) Application LCC PL/0038/12 Anaerobic Digester, Nocton Fen Lane

It was agreed that the response drafted by Councillor Hall objecting to this application be submitted as the Parish Council's response.

Councillor Overton agreed to support the Parish Council's comments on this application

12. Financial Matters

(a) Details of all payments required since the last meeting noted.

(b) It was agreed to set up Standing Orders/Direct Debits for all regular Payments, including the Clerk's salary and a contribution of £10 per month towards her broadband costs and to e.ON for street lighting power and maintenance.

(c) Revenue Outturn 2011/2012

The projected end of year position on the budget was noted and that, based on existing information, a small sum of approximately £400 would remain available to carry forward to next year.

(d) Further to Minute No.13 (c) NKDC is to supply an amended invoice for grass cutting.

13. Report from District Councillor R. Kendrick

The oral report of Councillor R. Kendrick was noted.

14. Report from County Councillor M. Overton

The oral report of Councillor Marianne Overton was noted.

15. Progress Reports of Parish Councillors

(a) Councillor Williams wished to record her thanks to the Nocton Village Hall Management Committee for kindly donating the use of the Hall for the workshops mentioned in the report by The Nocton Festival Committee and £100 for materials

(b) Councillor Askew reported that solar panels had now been installed on the Wellhead Lane bungalows.

(c) Councillor Rumbelow asked that a follow-up letter be sent to Shooters
Lodge to ensure that the hedges, etc growing over the footpath were cut back.

(d) The Chair said that Mr. Webster had now completed his initial survey of the Village Hall but that further information was required from Ward Cole, and the drains inspection completed before his report could be completed.

The outcome of the initial meeting of the Chairs and Vice-Chairs of the Parish Council, the Nocton Village Hall Management Committee and The Social Club Committee was noted.

16. Correspondence

(a) The following letters were noted:

The NKDC reply to the Parish Council's response to the Nocton Hall Options Appraisal.

Mr. Robert Howard's response regarding hedge trimmings on the bridle path.

Mr. Alan Brown's (LCC Highways) response regarding outstanding highways' issues.

(b) The Parish Council's response to the CLAN Questionnaire was agreed. The Clerk would submit it to CLAN.

17. Dates of Future Meetings

(a) It was note that the next meeting will be held on 3rd April 2012.

(b) The Programme of Dates for 2012/13 was agreed as follows:

Annual Parish Council Meeting: 1st May
Ordinary Parish Council Meetings: 8th May; 5th June; 3rd July; 7th August; 4th September; 2nd October; 6th November; 4th December 2012 and 8th January; 5th February and 5th March 2013

18. Exclusion of Public (Standing Order 60)

It was agreed to exclude the public from the meeting during consideration of the following items of business on the grounds that the matters were of a private and confidential nature.

19. Appointment of Village Keeper

It was agreed to set up a panel comprising the Chair and Councillors Rumbelow and Williams, supported by the Clerk, to agree the shortlist and to interview applicants for the post of Village Keeper.

20. Registration of the Village Hall with the Land Registry

It was agreed that immediate action be taken to ensure the Village Hall was properly registered with the Land Registry and that Councillor G. Hall lead on he work involved.

21. Assessment of the Clerk

The Chair reported briefly on the outcome of the resent Performance and Development Review of the Clerk.