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Dear Councillors

You are summoned to a meeting of Metheringham Parish Council which will be held in the Village Hall on Tuesday 31st August 2010 at 7.30pm. Prior to the official start of the meeting a public forum of not more than 15 minutes will be held if required. The public may address the council between 7.15pm and 7.30pm on current matters, or issues which may become future agenda items and your attendance is also requested during this period. A Police Report will be given at this time.

Signed: Ms S N Wetherall AILCM
Clerk to Metheringham Parish Council
23rd August 2010

AGENDA
31st August 2010

1. To resolve to accept Apologies for Absence and reasons given

2. Members Declarations of Interests: Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with the 2000 Local Government Act.

3. Reports from representatives on outside bodies:
a) To receive a report from the County Councillor.
b) To receive a report from the District Councillor.
c) To receive reports from Council representatives on other outside bodies.
d) To receive a report from the Parish Dog Warden

4. Notes of the last Full Council Meeting held on Tuesday 27th July 2010, to be approved and signed as the minutes.

5. Clerks report on matters outstanding (previously circulated)

6. Financial matters:
a) To consider accounts for payment.
b) To receive a report from the RFO on the PC finances, Income and Expenditure.

7. Planning Committee:
a) Notes of the last meeting held on 11th August 2010, to be approved and
signed as the minutes (previously circulated).
b) Proposed Nocton Dairy Farm: To resolve that in the event that a
planning application goes forward for the Nocton Dairies development this Parish Council urgently requests NKDC to hold a public consultation meeting in the Village Hall in Metheringham. This Village has a much larger number of inhabitants compared to other villages in the immediate area and could suffer from infrastructure, logistics and other environmental issues. The Parish Council are more than willing to facilitate this meeting.

8. Correspondence:
a) To note general correspondence (publications and letters are available for viewing).
b) To consider an invite from Community Lincs to attend their 2010 Autumn Debate at 7.00pm on Wednesday 29th September at Dunston Village Hall and agree representation.

9. To receive reports on Outside Meetings:
a) To receive a report from member on Code of Conduct Training held on 10th August 2010.

10. To receive reports from Working Groups:
a) Allotments
b) Children's Playgrounds and Playing Fields
c) Consultation and Questionnaires
d) Fayre and Feast
e) Forward Planning
f) Highways, Footpaths & Car Parks
g) Risk Assessment
h) Street Lighting
i) War Memorial and Spring
j) To consider members of working groups

11. Recreation field & related issues: To receive an update following receipt of letter from LCC (previously circulated).

12. Remembrance Day Service: To report on progress for Remembrance Day Service to be held on 14th November 2010.

13. Press and Media Policy: To adopt Press and Media Policy MPC/018 for Metheringham Parish Council (document previously circulated).

14. Fly Posting Policy: To adopt Fly Posting Policy MPC/019 for Metheringham Parish Council (document previously circulated).

15. Members Allowances Scheme: To consider a members allowance scheme for Metheringham Parish Council, to be approved by NKDC Independent Remuneration Panel (document previously circulated).

16. Annual photograph of members: To consider having a yearly photograph of council members.

17. Allotment Land: To review latest developments regarding sale of glebe land.

18. Date, time and venue of next meeting: Tuesday 28th September 2010 at 7.30pm in the Village Hall.

Minutes of the Metheringham Sots Hole and Tanvats Parish Council Meeting held on Tuesday 29th June 2010 at 7.30pm in the Village Hall.

Dear Councillors

You are summoned to a meeting of Metheringham Parish Council which will be held in the Village Hall on Tuesday 27th July 2010 at 7.30pm. Prior to the official start of the meeting a public forum of not more than 15 minutes will be held if required. The public may address the council between 7.15pm and 7.30pm on current matters, or issues which may become future agenda items and your attendance is also requested during this period. A Police Report will be given at this time.

Signed: Ms S N Wetherall AILCM
Clerk to Metheringham Parish Council
19th July 2010

AGENDA - 27th July 2010

1. To resolve to accept Apologies for Absence and reasons given

2. Members Declarations of Interests: Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with the 2000 Local Government Act.

3. Reports from representatives on outside bodies:
a) To receive a report from the County Councillor.
b) To receive a report from the District Councillor.
c) To receive reports from Council representatives on other outside bodies.
d) To receive a report from the Parish Dog Warden

4. Notes of the last Full Council Meeting held on Tuesday 29th June 2010, to be approved and signed as the minutes.

5. Clerks report on matters outstanding (previously circulated)

6. Financial matters:
a) To consider Clerks membership renewal of the Institute of Local Council Management for 2010 at a cost of £50.00.
b) To consider an invite from LALC regarding their AGM and Conference 2010 at Horncastle College on 16th October 2010 at 10.00am - 4.00pm at a cost of £18.50 per delegate and agree representation.
c) To consider accounts for payment.
d) To receive a report from the RFO on the PC finances, Income and Expenditure.

7. Planning Committee: To receive a report from Cllr Mrs Honisett.

8. Correspondence:
a) To note general correspondence (publications and letters are available for viewing).
b) To consider a letter from NKDC inviting two members to attend a 'Corporate Priorities Workshop' to be held on 1st September 2010 at 6.30pm-7.30pm at the Council Chamber, Sleaford and decide accordingly.

9. To receive reports on Outside Meetings:
a) To receive a report from the Chairman on the LALC County Committee meeting held 1st July 2010.
b) To receive a report from members on the LALC 'Councillors Training' held 7th July 2010.
c) To receive a report from Chairman/Clerk on 'What's on the Agenda' training held 13th July 2010.
d) To receive a report from members on the Code of Conduct training held on 13th July 2010.
e) To receive a report from members on the Metheringham Area Cluster Group meeting held on 14th July 2010.
f) To receive a report from the Clerk on the SLCC branch meeting held 16th July 2010.

10. To receive reports from Working Groups:
a) Allotments
b) Children's Playgrounds and Playing Fields
c) Consultation and Questionnaires
d) Fayre and Feast
e) Forward Planning
f) Highways, Footpaths & Car Parks
g) Risk Assessment
h) Street Lighting
i) War Memorial and Spring

11. Recreation field & related issues: To receive an update following Forward Planning Meeting held 6th July 2010 (document circulated).

12. Standing Orders MPC/001: To resolve to add to standing orders under Item 1 q (i) - If at least two members so request voting may be by signed ballot.

13. Remembrance Day Service: To approve details for Remembrance Day Service to be held on 14th November 2010.

14. Metheringham & District Swimming Pool Association (MADSPA): To consider the future and organization of the swimming pool, following meeting with MADPSA held on 19th July 2010.

15. Emergency Plan Working Group: To appoint a leader and members to complete an emergency plan for Metheringham.

16. Date, time and venue of next meeting: Tuesday 31st August 2010 at 7.30pm in the Village Hall.

17. Public Bodies (Admission to Meetings) Act 1960 Exclusion of the Press and the Public: To resolve that in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and by reason of the confidential nature of the remainder of the business, the Press and the Public be excluded from the Meeting.

18. To Co-opt a new member to the Parish Council.

The Metheringham Parish Council Annual Report 2009/10 is now available online as a pdf document.

It can be downloaded here: Annual Report 2009/10

Minutes of the Metheringham Sots Hole and Tanvats Parish Council Annual Meeting held on Tuesday 25th May 2010 at 7.30pm in the Village Hall.

Minutes of the Metheringham Sots Hole and Tanvats Parish Council Planning Meeting held on Wednesday 9th June 2010 at 7.30pm in the Church Hall.

Dear Councillors

You are summoned to a meeting of Metheringham Parish Council which will be held in the Village Hall on Tuesday 29th June 2010 at 7.30pm. Prior to the official start of the meeting a public forum of not more than 15 minutes will be held if required. The public may address the council between 7.15pm and 7.30pm on current matters, or issues which may become future agenda items and your attendance is also requested during this period. A Police Report will be given at this time.

Signed: Ms S N Wetherall AILCM
Clerk to Metheringham Parish Council
21st June 2010

AGENDA
29th June 2010

1. To resolve to accept Apologies for Absence and reasons given

2. Members Declarations of Interests: Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with the 2000 Local Government Act.

3. Reports from representatives on outside bodies:
a) To receive a report from the County Councillor.
b) To receive a report from the District Councillor.
c) To receive reports from Council representatives on other outside bodies.
d) To receive a report from the Parish Dog Warden

4. Notes of the Annual Meeting of the Council held on Tuesday 25th May 2010, to be approved and signed as the minutes.

5. Clerks report on matters outstanding (previously circulated)

6. Financial matters:
a) To consider membership renewal of the Society of Local Council Clerks for 2010 at a cost of £135.00.
b) To consider a request from St Wilfrid's Church for a donation of £250.00 towards the upkeep of the new Cemetery.
c) To resolve to make a payment of £280.00 for repairs to motor at the swimming pool.
d) To resolve to make a payment of £500.00 for the removal of old filter sand, purchase of new sand and installation at the swimming pool.
e) To consider and approve quotations received to remove sycamore tree Drury Street at an approximate cost of £300.00.
f) To approve Cllr Roland is to become an authorized signatory for the Parish Council bank accounts.
g) To consider funding some trial sessions of Fairplay football and other diversionary activities eg. boxing, dance and golf at an approximate cost of £130.00 per 3 hour session.
h) To consider and approve quotations received for alterations to entrance of village hall and car park.
i) To consider applying to the Public Works Loan Board for a loan to carry out the above alterations.
j) To consider accounts for payment.
k) To receive a report from the RFO on the PC finances, Income and Expenditure.

7. Planning Committee:
a) Notes of the last meeting held on 9th June 2010, to be approved and
signed as the minutes (previously circulated).
b) To consider planning application Ref: 10/0486/FUL on behalf of Patrick
Dean Ltd (farmers based at Mere). Proposal to lay an underground pipe (for water) from Mere Pumphouse (north of Mere Hall, Bracebridge Heath) to Boothby Heath Farm for Agricultural purposes.
c) To consider planning application Ref: 10/0637/FUL, proposal erection of 3
No Light Industrial Storage Units on land adjacent to Unit 24, Moorlands
Trading Estate, Metheringham.

8. Correspondence:
a) To note general correspondence (publications and letters are available for viewing).
b) To consider a letter from NKDC regarding Members Register of Interests Under the Local Code of Conduct and Disclosure of Gifts or Hospitality, members to consider if they need to make any amendments.
c) To consider a letter from NKDC relating to Local Code of Conduct and Declarations of Interest - Training Workshops to be held on 13th July at Waddington Village Hall at 6.30pm or 14th July at NKDC Offices, Sleaford at 6.30pm and to agree representation.

9. To receive reports on Outside Meetings:
a) To receive a report from the Chairman on the LALC County Committee
meeting held 21st June 2010.
b) To receive a report from members on the East Midlands SLCC Regional
Conference held 22nd June 2010.
c) To receive a report from Member/Clerk on 'Burials seminar' held 29th June
2010.

10. To receive reports from Working Groups:
a) Allotments
b) Children's Playgrounds and Playing Fields
c) Consultation and Questionnaires
d) Fayre and Feast
e) Forward Planning
f) Highways, Footpaths & Car Parks
g) Risk Assessment
h) Street Lighting
i) War Memorial and Spring

11. Recreation field & related issues: To receive an update.

12. Allotments: To receive an update following recent requests for land, relating to the proposal for new allotments and pavilion.

13. Small Christmas Trees: To agree to a scheme for the Parish Council to co-ordinate the purchase and installation of brackets, small Christmas trees and lights for retail and domestic properties on High Street (previously circulated).

14. Asset Valuation Report: To approve the valuation report compiled by
Andy Hey FRICS, Chartered Surveyor (previously circulated).

15. Gifts and Hospitality Form MPC/017: To adopt Gifts and Hospitality Form MPC/017 for Metheringham Parish Council (document previously circulated).

16. Metheringham & District Swimming Pool Association (MADSPA): To discuss the future and organization of the swimming pool.

17. Date, time and venue of next meeting: Tuesday 27th July 2010 at 7.30pm in the Village Hall.

Metheringham, Sots Hole and Tanvats Parish Council News

The Parish Council currently consists of eleven councillors, ten from the Village Ward and one from the Fen Ward. At the Annual Meeting of the Council held on 25 May 2010, Cllr Dr Allen was re-elected as Chairman and Cllr Roland elected as Vice Chairman, as Cllr Mrs Honisett had stood down from the position. The Chairman thanked Cllr Mrs Honisett for all her help and support during her time as Vice Chairman. Cllr Ford was re-appointed as the Responsible Financial Officer.

Specific issues are dealt with by working groups with appointed leaders and members:-

• Allotments:Cllr Mrs Honisett (leader) ,Cllr Ford and Cllr Roland


• Children's Playgrounds and Playing Fields:Cllr Roland (leader) , Cllr Mrs Creasey, Cllr Dobbs, Cllr Ford and Cllr Mrs Peek


• Consultation and Questionnaires: Cllr Waddington


• Fayre & Feast: Cllr Reynolds(leader), Cllr Mrs Creasey, Cllr Ford, Cllr Mrs Peek, Mike Credland, Margaret Kristen, Linda Lacey and Cllr Mrs Webb.


• Forward Planning:Cllr Dr Allen (leader), Cllr Ford, Cllr Mrs Honisett and Cllr Mrs Webb.


• Highways, Footpaths and Car Parks:Cllr Waddington (leader),Cllr Mrs Honisett, Cllr Mrs Peek, Cllr Roland and David Honisett.


• Risk Assessment:Cllr Ford (leader), Cllr Dr Allen


• Street Lighting: Cllr Reynolds (leader), Cllr Roland and Cllr Waddington


• War Memorial and Spring: Cllr Mrs Webb (leader), Cllr Dobbs and Cllr Mrs Honisett


• Planning: All planning issues are dealt with by the appointed Planning Committee, this consists of Cllr Mrs Honisett, Cllr Mrs Creasey, Cllr Mrs Peek, Cllr Mrs Webb and Cllr Waddington.

NOTICE IS HERBY GIVEN pursuant to Section 87(2) of the Local Government Act 1972 and Rule 8(1) of the Local Elections/Parishes and Communities) Rules 1986 that

has ceased to be a member of the above Parish Council and that a casual vacancy exists in the office of Councillor for the said Parish.

On receipt of a request in writing from any ten local government electors for the said Parish, an election to fill the vacancy will be held within sixty days. If no such request is made the vacancy will be filled through co-option by the Parish Council.

Requests for such an election should be addressed to The Returning Officer, North Kesteven District Council, Kesteven Street, Sleaford, Lincs, NG34 7EF to arrive not later than fourteen days from the date of this notice (computed in accordance with Rule 2 of Schedule 2 of the Local Elections (Parishes and Communities) Rules 1986).

DATED 26th May 2010

SIGNED
(Clerk to the Council, the Proper Officer for this purpose)

Name: Ms S Wetherall

Address: Metheringham Parish Council
PO Box 1055
Metherigham
Lincoln
LN4 3WW