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Minutes of Metheringham, Sots Hole and Tanvats Special Meeting of the Council held on Tuesday 1st May 2012 at 7.00pm in the Village Hall

PRESENT: Councillors Dr M J Allen (Chairman), N Dobbs, P D Ford, Mrs J Finegan, Mrs J Gwillym, Mrs M Kristen, Mrs L Lacey, Mrs J Peck, Mrs S Peek, M E Reynolds, P A Saffin andMs S N Wetherall (Clerk).

1. To resolve to accept Apologies for absence and reasons given:
Apologies were received from Councillors M Haisman and Mrs Wilson. It was resolved to accept the apologies and reasons, this was proposed by Cllr Mrs Peek, seconded by Cllr Ford and all were in favour.

2. Members Declarations of Interests: No declarations of interest were made at this item.

3. Notes of the last meeting: Held on 27th March 2012 having been previously circulated, be approved as the minutes - It was resolved to sign the minutes as a true record of the meeting, this was proposed by Cllr Dobbs, seconded by Cllr Saffin and all were in favour.

Dear Councillors

You are summoned to a meeting of Metheringham Parish Council which will be held in the Village Hall on Tuesday 26th June 2012 at 7.30pm. Prior to the official start of the meeting a public forum of not more than 15 minutes will be held if required. The public may address the council between 7.15pm and 7.30pm on current matters, or issues which may become future agenda items and your attendance is also requested during this period. A Police Report will be given at this time.

Signed: Ms S N Wetherall MILCM
Clerk to Metheringham Parish Council
20th June 2012

AGENDA - 26th June 2012

1. To resolve to accept Apologies for Absence and reasons given

2. Members Declarations of Interests: Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with the 2000 Local Government Act.

3. Reports from representatives on outside bodies:
a) To receive a report from the County Councillor.
b) To receive a report from the District Councillor.
c) To receive reports from Council representatives on other outside bodies.
d) To receive a report from the Parish Dog Warden

4. Notes of the last Full Council Meeting held on Tuesday 29th May 2012, to be approved and signed as the minutes (circulated with agenda).

5. Clerks report on matters outstanding (circulated with agenda).

6. Financial matters:
a) To consider and approve, the Chairman, Vice Chairman and Clerk attend the East Midlands SLCC Regional Conference on 12th September at Nottingham Belfry, at a cost of £65.00 per delegate.
b) To consider and approve the supply and installation of a 1 metre steel pole
bracket complete with a 36 watt PL white light (low energy) lantern controlled by an all night photocell and a plastic supply box and overhead electricity service, outside 40 Princes Street at a cost of £551.00.
c) To consider a request from Tinkers Mother and Toddler Group for a
continuation of the grant donation towards the scout hall hire for a further six
months at a cost of £415.68 (documents circulated with agenda).
d) To consider and approve quotations received for repairs to electric circuit at
the village hall at an approximate cost of £2,000.00.
e) To consider and approve a loan of £1,600.00 to the Village Hall
Management Committee to cover repair costs to the outside shed.
f) To consider and approve payment of £749.10, to South Lincs Electrical Ltd
for portable testing, full log and certification of equipment at the village hall.
g) To consider accounts for payment.
h) To receive a report from the RFO on the PC finances, Income and
Expenditure.

7. Planning Committee:
Notes of the meeting held on 13th June 2012 to be approved and signed as
the minutes (circulated with agenda).

8. Correspondence:
To note general correspondence (publications and letters are available for viewing).

9. To receive reports on Outside Meetings:
a) To receive a report from Cllrs Mrs Gwillym and Mrs Peck on Councillors
Training day held 7th June 2012.

10. To receive reports from Working Groups:
a) Allotments
b) Anti Social Behaviour
c) Children's Playgrounds and Playing Fields
d) Christmas Celebrations
e) Community Emergency and Flood Plan
f) Consultation and Questionnaires
g) Fayre and Feast
h) Forward Planning
i) Highways, Footpaths & Car Parks
j) Risk Assessment
k) Street Lighting
l) War Memorial and Spring

11. NALC Code of Conduct: To approve and adopt the NALC Code of Conduct for Parish Councils pursuant to section 27 of the Localism Act 2011 (circulated with agenda).

12. Skate Board Park/BMX Track: To receive an update on this project.

13. Annual Village Meeting 2013: To consider format for next year's event and possible key note speakers.

14. Date, time and venue of next meeting: Tuesday 31st July 2012 at 7.30pm in the Village Hall.

To Planning Committee members: You are hereby summoned to a meeting of the Planning Committee which will be held in the Pavilion, Prince's Street on Wednesday 13th June 2012 at 7.30pm. Prior to the official start of the meeting a public forum will be held if required. The public may address the committee between 7.15pm and 7.30pm on current matters, or issues which may become future agenda items and your attendance is also requested during this period.

PLANNING COMMITTEE AGENDA - 13th June 2012

1. To resolve to accept Apologies for Absence and reasons given

2. Members Declarations of Interests: Members may make any declarations of interest at this point but may also make them at any point during the meeting in accordance with the 2000 Local Government Act.

3. To Consider Applications Received:
a) 12/0546/FUL - proposal: Erection of a temporary (3 years) log cabin dwelling and provision of car parking area, at Fenside Farm, Fen Lane, Metheringham, Lincoln, LN4 3AQ.

b) 12/0586/HOUS - proposal: Demolition of existing side porch and erection of single storey side extension, at Lindsays, Fen Lane, Metheringham, Lincoln, LN4 3AQ.

4. To Note Decisions Received:
None.

5. Correspondence:
None.

6. Date, time and venue of next meeting:
Wednesday 11th July 2012 at 7.30pm in the Pavilion.

Signed: Ms S N Wetherall
Clerk to Metheringham Parish Council
Date: 7th June 2012

Annual Village Meeting
The 2012 Annual Village meeting took place on Tuesday 24 April and we would like to thank everyone who attended to make the evening a great success. The Chairman gave a presentation giving details of the Parish Council activities during the past year. This year's key note speakers were Jim Thomson from Lincolnshire Co-operative and Gary Brown from First Contact - Age UK Lincoln, they both gave excellent and informative presentations. The village groups gave some varied, interesting and entertaining presentations, Metheringham Skate Park Group, Metheringham Scouts, Cubs and Beavers, Metheringham Area Community Leisure Association (MACLA), Metheringham & Dunston LIVES, Metheringham Guides, New Life Church, Mission X Youth Group, Metheringham Fire Brigade and Metheringham Methodist Church. The 2011/2012 Parish Council Annual Report will be delivered to your door very soon, so please take the time to read it and find out what the Parish Council have achieved for the village. We would like to hear your views. If you have any suggestions or comments regarding the Annual Village Meeting please contact the Clerk.

I would like you to pass on my thanks to everyone involved with the recent Metheringham Village Meeting. Although there was a lot of listening involved, the topics were interesting and I gathered a lot of information from the various presentations. The Chairman and Members of the Council appear very enthusiastic regarding the achievements and aspirations of community activities, and I believe the community as a whole should be proud of their efforts and continuing commitment. Both keynote speakers were very interesting and informative, as were the reports from the village organisations. Living just on the outskirts of the village, we are often naive to the 'going ons' in the centre and surrounding neighbourhoods and are fortunate not to be involved in any of the unsocial behaviour etc that seems to sometimes be prevalent around the village. The enthusiasm to provide facilities for the young people was very evident, and I believe that is to be an important part of village life. We need to try and encourage our young people to remain in the village even though, later in life, they may inevitably leave to find employment / housing elsewhere. So congratulations to the Parish Council on being proactive in this matter. It is good to hear that the local organisations are thriving, and this very popular village is growing in vibrancy under the Parish Council's umbrella!

p.s. the nibbles were excellent!

May I also take the opportunity to pass on thanks to Peter Ford for his editorship of the excellent M.A.C.L.A. Magazine. It has come a long way since its inception back in 2000. Brimming with local news and information, along with lots of local advertising, it must take a lot of time and effort to produce such a quality publication. (Some of it is out of date by the time I get round to reading it all though!)

name and address supplied

Appointment of an Independent Person

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Published at the request of the Metheringham Parish Clerk, on behalf of NKDC

APPOINTMENT OF AN INDEPENDENT PERSON

LOCALISM ACT 2011

We are looking for someone to take on the new role of 'Independent Person' for the North Kesteven District Council and the Town and Parish Councils within the District of North Kesteven.

District and Parish Councillors work to an agreed Code of Conduct and you will be required to give your opinion on any complaints that are received. You will also be required to give advice following any investigation.

Applicants cannot be related to, or be a close friend of, current or former Councillors or Officers of North Kesteven District Council or the Town and Parish Councils within the district of North Kesteven.

Applicants should be able to demonstrate a commitment to maintaining high standards in public life and should show an interest in local government.

This is considered to be a voluntary role, however, you will be able to claim travel expenses.

Information packs and application forms are available on
www.n-kesteven.gov.uk/independentperson

Application packs may also be obtained from Marcella Heath on 01529 308291 or by email marcella_heath@n-kesteven.gov.uk

Closing date for applications is 12.00 noon on Thursday 31st May 2012

You may also be interested to note that the following Councils are also seeking to appoint a number of independent persons to play a key role in assisting to promote and maintain high standards of conduct amongst their elected councillors:
• Boston Borough Council www.boston.gov.uk
• East Lindsay District Council www.e-lindsey.gov.uk
• Lincolnshire County Council www.lincolnshire.gov.uk

METHERINGHAM, SOTS HOLE & TANVATS PARISH COUNCIL

The annual meeting of the Council will take place on

Tuesday 29th May at 7.30pm in the village hall

Press and public welcome.

Prior to the official start of the meeting a public forum of 15 minutes will be held if required. The public may address the council between 7.15pm and 7.30pm.

Signed: Ms Sharon Wetherall
Clerk to Metheringham Parish Council
22nd May 2012

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