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Minutes of the Meeting of Nocton Parish Council held on 6th December 2011

Present:
Chair: Councillor Kate Tyler
Vice-Chair: Councillor Ian Goldsworthy
Councillors: Neil Faulkner, Geoff Hall, David Rumbelow and MaryAnn Williams

In attendance:
Councillor Marianne Overton*
Councillors R. Kendrick and J. Money (NKDC)
Karen Bradford (Corporate Director - NKDC)*
David Welsh (English Heritage)*
PCSO Flannigan*
Doreen Green (Parish Clerk)
(* - present for part of the meeting only)

26 members of the public were also in attendance

1. Apologies for absence: Received from Councillor Peter Askew

2. Declaration of Prejudicial Interest in Accordance with the Ethical Code of Conduct: None declared.

Minutes of the Meeting of Nocton Parish Council held on 1st November 2011

Present: Vice-Chair: Councillor Ian Goldsworthy (in the Chair)
Councillors: Peter Askew, Neil Faulkner, David Rumbelow and MaryAnn Williams

In attendance: Councillor Marianne Overton (present for part of the meeting only)

5 members of the public were also in attendance

1. Apologies for absence: Received from Councillor Kate Tyler, Doreen Green (Clerk) and Councillors R Kendrick and J Money (NKDC)

2. Declaration of Prejudicial Interest in Accordance with the Ethical Code of Conduct: None declared.

3. Review of Standing Orders

Public Questions

It was agreed that further to the discussion at the last meeting, Standing Order 62(b) be amended as follows:

"Members of the public shall be afforded a period of ten minutes at each meeting to ask a question of the Parish Council or to make a brief statement about any matter affecting the village. Such questions or statements shall be submitted to the Clerk in writing a minimum of ten working days before each meeting. The question or statement shall be printed on the agenda and it is not necessary for the person submitting the question or statement to be present at the meeting. The Clerk, in consultation with the Chair, shall determine at which point on the agenda public questions shall be taken. Generally, however, this shall be as near to the start of the meeting as is practicable.

In addition, and where appropriate advance notice has not been given, the Chair may allow a question to be asked at the meeting where in her/his opinion the matter is considered to be urgent and cannot reasonably be left to the next meeting.

At the express invitation of the Chair, members of the public may also be permitted to speak briefly on matters being discussed by the Council during the course of the meeting but only in those circumstances where no other member of the Council has indicated her/his prior wish to speak."

General Review

It was agreed that a Working Party comprising the Chair, Vice Chair and Councillor Neil Faulkner be established to review the Parish Council's existing Standing Orders, Policies and Procedure, etc and to prepare revised documentation for adoption at the Annual Meeting in 2012.

4. Reports of Representatives, etc

(a) Dog Warden
A written report had been lodged with the Clerk and would be circulated when she returns from holiday.

(b) Litter Collector
No issues of concern reported.

(c) Police
No police representative present.

(d) Village Hall Management Committee
Councillor Rumbelow said that there would be no VHMC meeting this week as the Secretary was away. There would be a Welcome Winter Lunch on Monday, 7th November from 12.00 to 2.00 p.m. and the Nocton Christmas Fair was being held on Saturday 26th November. Photographs for the Nocton Photographic Competition should be submitted by 19th November.

5. Public Questions

No public questions had been submitted prior to the meeting and there were no urgent issues raised by members of the public present at the meeting.

6. Minutes

The minutes of the Parish Council Meeting held on 4th October 2011, having previously been circulated, were agreed subject to the inclusion of Gill Rumbelow in Minute No. 4(b) as being one of the residents cleaning the bus shelters.

7. Traffic Census.

It was agreed to ask that the traffic census be held during the third week in November. Councillor Ian Goldsworthy would contact Alan Brown.

A paper from Alan Brown (LCC Highways) was circulated and it appeared that most of the issues raised in the recent Village Walk-Round were being addressed addressed. However there were two additional issues that should also be raised:

(a) the condition of the road surface of Potterhanworth Road from the 30mph sign to the Wasps Nest turn off.

(b) footpath surfaces throughout the village
Again, it was agreed that Councillor Goldsworthy would raise these two issues with Alan Brown.

8. Village Street Lighting

The letter from e-ON dated 11th October 2011 was noted. It was agreed to proceed with Option 2 for dealing with the street light in Main Street (by the cluster seat/bus stop) which was obscured by branches by replacing the existing old pole bracket with a new and longer two metre bracket. The damaged supply box would also be repaired at the same time. The cost of £434 could be met from the Parish Council's budget. The Clerk would be asked to contact e-ON on her return from holiday.

9. Nocton Village Hall - Repair and Maintenance Issues.

Councillor Askew reported that given the health and safety issues, the damage in the ladies' toilet, possibly as a result of subsidence, had now been made good. However, the problem was far larger than had been anticipated as when the broken tiles were removed the breeze blocks behind had dropped and had to be re-cemented at a total cost of £700. The damaged area in the bar by the pool table had not yet been repaired. Councillor Askew asked if the Parish Council would be prepared to meet the cost of this work as it represented a considerable drain on the Village Hall Management Committee's resources. It was agreed to consider this request at the meeting referred to below.

After a short discussion it was agreed that an early meeting be held between Parish Councillors and members of the Village Hall Management Committee to consider the options available and to agree a way forward. The Clerk would be asked to make the necessary arrangements as soon as she returned from holiday.

10. Jubilee Mugs

It was agreed that, subject to there being sufficient demand (which would be assessed in early 2012) commemorative mugs for all the children in the village be purchased as part of the Queen's Diamond Jubilee celebrations.

11. NKDC Independent Remuneration Panel

It was agreed not to make a nomination to serve on this Panel.

12. Planning Applications and Issues

It was noted that no applications had been received for comment since the last meeting.

13. "The Nocton Doodle"

It was agreed to provide a monthly report and other information about the Parish Council to this new publication which is replacing the former "Parish Magazine". The report would also be made available to other local sources e.g. Nocton Blog.

14. Report of Councillor Marianne Overton (LCC).

(a) Wellingore Village now has a Post Office and Shop (with the help of local grants) which is being successfully run by the local garage owner.
(b) Metal Thefts are on the increase in our area and are now a high priority for the Police. All residents are asked to be vigilant and to report anything suspicious without putting themselves in any danger.
(c) County Councillors are forgoing an increase in their expenses this year and the resultant savings (a total of £2,000 per member) are being made available for each Councillor to donate in their area. Councillor Overton requested that all bids should be made to her by 1st December.
(d) Accidents on the B1188 are still a major concern, especially at some of the junctions. Councillor Williams reported that action to deal with the problem was supported by all the Parish Councils in the Cluster Group and a letter from the Group is being sent to LCC Highways Department.

Finally Councillor Overton reported she was pleased to hear of the new 200 Club that was being initiated in Nocton as a means for raising money in the community, as grants and other funding were in very short supply, especially in this area. She also welcomed the efforts being made within the village to fill the gap in provision caused by the closure of Day Centres.

15. Reports of Parish Councillors

Councillor Faulkner said he was concerned that if the provision of a play park for young children had to wait until the findings of the new Community Led Action Plan (CLAN) were known, it could be at least three to four years before anything happened. Councillor Williams, on behalf of CLAN, said that should it become apparent that before the final plan was published there was a clear need for this or, indeed, any other development, then the Parish Council would, no doubt, wish to investigate the matter more promptly. The Vice-chair and Councillor Askew suggested that the area of The Green between the school entrance path and the entrance to the wood opposite the Church represented a possible area for such a play park. It was agreed to continue to monitor feedback for this development.

Councillor Williams reported:

(a) The Launch of the 200 Club. First draw would take place at the end of January and 50% of all membership income would be given as prizes with the balance retained for Community Projects. If the Village was to attract any sizeable grants/funding then one of the provisions was likely to be that the community was seen to be raising money independently. This Club would help to meet that criterion.

(b) Queen's Diamond Jubilee. Next meeting was on 9th November and the Vintage Fashion Show and tea was being held on 19th November.

(c) The Planters were now in place and Bell Brother Nurseries had offered Pansies and Hebes for £60 00. Councillor Rumbelow said that he would see if he could source a cheaper option and liaise with Councillor Williams.

(d) The Christmas Tree had been chosen along with lights and would be delivered before the end of November. Councillor Askew would ask the Village Hall Management Committee to agree its siting, etc.

(e) British Sugar had written to the Parish Council regarding a temporary increase in lorries through the village. Councillor Williams understood from a parishioner that the company might be prepared to make a donation to help compensate for the disturbance and offered to follow this up. It was agreed that any such donation would be put towards the lighting, etc of the Christmas tree.

Councillor Goldsworthy said that as ten parishioners had requested an election to the vacancy caused by the resignation of Debbie Wilson, NKDC had informed him that the poll would take place on 8th December 2011. The formal notice and detailed timetable, including the final date for the receipt of nominations, would be posted on the Parish Council Notice Board very shortly.

17. Date of Future Meetings

It was noted that future meetings of the Parish Council would be held on 6th December 2011 and 3rd January, 7th February, 6th March and 3rd April 2012.

It was agreed that prior to the start of the next meeting wine and mince pies be provided to those members of the public in attendance.

There has been a considerable change in the Parish Council's membership over the past twelve months following a death and a number of councillors moving from the village or finding that their work commitments were preventing them from being able to devote sufficient time to PC business. The Council would like to record its thanks to these former members, including two chairs (Elaine Storr and Debbie Wilson) for their efforts on behalf of the village over many years. Under the chairmanship of Kate Tyler, the Parish Council now has the benefit of the enthusiasm of new members and the valuable experience of the longer serving councillors. There remains one vacancy and a bye-election will be held on 8 December.

Now that the "super dairy" issue has - at least for the time being - been resolved, the Parish Council and the community has been looking to devote its energies to ways of improving life in this beautiful village of ours.

A number of residents have formed a group to develop for the Council's approval a "Parish Plan" setting out the community's ideas and vision for the future of the village. CLAN (Community Led Action for Nocton) is currently carrying out a consultation exercise with all residents to help shape its thinking. The Parish Council has welcomed the work of this Group and has supported it by way of a small grant.

Similarly, a number of residents representing groups and organisations within the village have formed The Nocton Festival Committee to plan a year-long programme of activities in 2012 to celebrate the Queen's Diamond Jubilee. Already much work has been done and, again, the Parish Council has made a small grant towards its work.

For its part, Nocton Parish Council is embarking on an ambitious programme of village improvement, having identified and recorded a wide range of problems and issues which need to be addressed.

These include dealing with overhanging hedges and other vegetation, poor road and footway surfaces, improving road and other signage, clearing the beck and a wide range of cleaning and general renovation. The Council is working with Lincolnshire CC and NKDC who are responsible for dealing with many of the issues involved. So far, both councils have been extremely supportive of this venture. Details of the programme are published on the "Nocton Blog" - run by a local resident - and the community is invited to suggest items to be included and also to help in dealing with some of the more straightforward things. For example, a group of residents recently gave our two bus shelters a thorough "spring clean"!

The Parish Council is becoming increasingly concerned at traffic problems through the village. It has, therefore, asked Lincolnshire CC to carry out a detailed survey to measure the number and type, etc of vehicles using the B1202 and the results will help to inform future action. It is hoped that the survey will be carried out before the end of the year.

Working with E-on (our electricity supplier), the Parish Council has recently agreed to fund the replacement of all of the village's street lights with more energy efficient bulbs and to turn off nearly half of the street lamps between midnight and about 5.00 a.m. where this will not compromise residents' safety and security. The work will pay for itself within a few years as a result of significantly reduced electricity bills and will, of course, help to reduce the village's carbon footprint.

Finally, the Council has recently appointed Michael Cummins as its dog warden and already it is becoming apparent that his presence and work with local dog owners is beginning to have a noticeable effect in reducing the incidents of dog fouling.

Ian Goldsworthy (Vice-chair Nocton PC)

Minutes of the Meeting of Nocton Parish Council held 4th October 2011 in the Village Hall

Present:
Chair: Councillor Kate Tyler
Vice-chair: Councillor Ian Goldsworthy
Councillors: Peter Askew, Neil Faulkner, David Rumbelow and MaryAnn Williams

In attendance: Councillor John. Money (North Kesteven DC)
Mrs. Doreen Green (Parish Clerk)
Ms. Lisa Duckworth (Police Community Support Officer)*
Mr Cummins (Dog Warden)*
Mr Sidney (Litter Picker)*
Mrs Pat Penistan (Nocton Primary School)*

(* - present for part of the meeting only)

8 members of the public

1. Apologies for absence: Councillor R. Kendrick (North Kesteven DC) and Councillor M. Overton (Lincolnshire CC)

2. Appointment of Chair
The Vice-Chair reported that a letter had been received by the Clerk from Debbie Wilson in which she had tendered her resignation as both Chair and member of the Parish Council. He paid tribute to her many years of service to the local community as both a parish councillor and, more recently, as Chair and on behalf of the Parish Council extended his best wishes to her for the future.

The Parish Council appointed Councillor Kate Tyler as its Chair for the remainder of the council year.

3. Declaration of Prejudicial Interest in Accordance With the Ethical Code of Conduct:
None declared.

4. Reports of Representatives, etc
(a) Dog Warden
Noted that Mr Cummins was now patrolling the village for two hours each week at varying times and days, including week-ends.
(b) Litter Picker
Mr Sidney was again asked to clear litter from the culvert in Main Street where the overhanging trees and vegetation had been cleared. He was also asked to pay regular attention to the two village bus shelters. These shelters had recently been thoroughly cleaned by Mr and Mrs Burr and Mr Hall and Councillor Rumbelow and the Council recorded its appreciation of their efforts.
(c) Nocton Primary School
Mrs Penistan reported that the current building work is progressing well and should be completed by 9th December 2011. The Parish Council, in thanking Mrs Penistan for her report, asked to be informed if there was any action it could take to support the school.
(d) Police
PCSO Duckworth reported that the SID had been stolen from Lincoln Road, Metheringham but that an insurance claim was being progressed by the Clerk to obtain a replacement.

She confirmed that she had now spoken to Mr Davies of Leda Properties who had agreed to make available a key for gaining access to the hospital site in an emergency.

There had been no reported crimes in Nocton since the last meeting.
(e) Village Hall
Councillor Askew reported on the recent very successful Lincolnshire Day Meal. It was noted that a Management Committee meeting was to be held on 5th October and a Coffee Morning on 12th October.
(f) CLAN
Councillor Faulkner had attended his first meeting as the Parish Council representative. It was noted that a "200 Club" was being established. Further reports in writing would be submitted quarterly.
(g) Parish Clerk
The Clerk reported on the following issues:
(i) once the building work had been finished at the school, the contractors would ensure that the grass was reinstated where any damage had occurred.
(ii) Residents at Wasps Nest had requested a grit bin - the Clerk to investigate costs, etc.
(iii) a meeting would be held with Gill Corner (e-ON) to progress the proposed changes to the street lighting.
(iv) NKDC had agreed to clean out the beck in Wellhead Lane and to remove the unused recycling bins in the Village Hall car park.
(v) NKDC had been asked to provide additional rigid "No Dog Fouling" signs.
(vi) Peter Sowerby had declined an invitation to attend this evening's meeting to discuss residents concerns about the Nocton Park Development. It was agreed the Clerk make further efforts for him to meet with the Parish Council - in private session, if necessary.
(vii) Karen Bradford (NKDC) was unable to attend and report to this meeting on the Nocton Hall Options Appraisal as more work was required before the results could be made public (see Minute No. 7 below).
(viii) Comments had been sent to NKDC on all planning applications received since the last meeting and that all invoices received, and as recorded in the accounts book, had been paid.

5. Public Questions
Agreed that, in future, all questions from members of the public should be submitted in writing/e-mail to the Clerk at least ten days prior to the meeting at which it was to be asked. This would ensure that the fullest possible response could be provided to the questioner. It would, however, still be possible for members of the public to ask a question at the meeting provided that the Chair considered the matter to be urgent. The necessary amendment would be made to the Council's Standing Orders.

It was noted that the Clerk would now be available between 1.30 and 3.30 on Friday afternoons to deal with parish council business and could be contacted during those times by email or telephone.

A resident asked that the Parish Council remind all owners of properties adjoining the beck of their responsibility to ensure that both banks were kept clear of weeds, etc. Agreed that in due course and as part of responding to the Village Assessment, an appropriate reminder be drafted and sent to owners of appropriate properties.

Noted that the hedges along Main Street and Wellhead Lane required cutting. Agreed to deal with this issue as part of the Village Assessment (see Minute No. 9 below).

6. Minutes
The notes of the Parish Council meeting held on the 6th September 2011, having been previously circulated, were agreed as correct record of the proceedings and signed by the Chair.

7. Nocton Hall
Councillor Money reported that the result of Options Appraisal was due to be reported to NKDC on 17th October. There was, therefore, little further which could be done at this stage. It was noted that NKDC Building Control had ceased its regular inspection of the hospital site, visiting only infrequently. However, in view of the Parish Council's previously expressed concerns about the possibility of asbestos being present on the site and escaping into the atmosphere as a consequence of the continued vandalism of the old hospital buildings, Councillor Money would make a formal request for an asbestos survey to be undertaken.

It was noted that Mr Hall (resident) was currently considering the response he had received from NKDC to his Freedom of Information request for documents relating to Nocton Hall.

It was agreed that the Clerk be invite Karen Bradford to attend the Parish Council as soon as the results of the Options Appraisal could be made public.

8. Parish Council Budget 2011/12
The Parish Council agreed in principle the draft budget as presented in the report to the meeting. It was noted that further refinement of the figures was required in the light of additional information to be provided by the Clerk. A final budget would be submitted to the December meeting for approval. This would then form the basis of discussions on next year's precept.

9. Nocton Village Assessment: Issues to be Addressed

The Parish Council considered a report which summarised those issues which arose from (a) the "walkabout" in August (abandoned because of heavy rain); (b) a subsequent "walkabout" by the Vice-chair and a local resident earlier this month and (c) the recent inspection between councillors and Alan Brown and Steve Welsh of Lincolnshire Highways. It was noted that the list was by no means exhaustive and new items could be added as and when the need arose.

It was agreed to adopt the document as a basis for taking action and to make it available publically (e.g. on the Nocton Blog) so that residents could add their own concerns and issues.

10. Planning Applications
It was noted that the Parish Council had received the following planning applications for comment:

11/0916/FUL: Variation of House Type for Plot 37 (Nocton Park) - no comments made.
11/0917/FUL: Variation of House Type Plot 37 (Nocton Park) - no comments made.

11. Report of Councillor J. Money (North Kesteven DC)
Councillor Money said that he had spoken to Karen Bradford about the serious concerns of both residents and the Parish Council's on the builder's compound at Nocton Park. It appeared, however, that there was little action which could be taken to address these concerns. The Parish Council remained completely dissatisfied with this response and agreed that the matter would need to be pursued further with Ms Bradford when she attended the Parish Council.

12. Parish Councillors' Reports and Issues
(a) Noted that further discussion about the proposed children's play area would be deferred until the CLAN report had been received.
(b) Agreed to consider the purchase of a Diamond Jubilee mug for all children in the village at the next meeting.
(c) Agreed the Clerk send a letter of thanks to David and Dominic Glew for cutting the grass along the bridle path.
(d) Agreed that the Vice-Chair arrange to publish the contact details (telephone numbers and, where appropriate, email addresses) of each Parish Councillor in the Parish magazine and the MACLA website.
(e) Noted that the hedge between Shooters Lodge and the bridlepath was beginning to cause a nuisance. Agreed that the matter to be dealt with as part of action to deal with the Village Assessment (See Minute No. 9 above).

13. Dates of Future Meetings
Noted that future meetings of the Parish Council will be held on:
1st November; 6th December 2011 and 3rd January; 7th February; 6th March and 3rd April 2012.
(All meetings to be held in the Village Hall, Main Street and to commence at 7.00 p.m.)

Minutes of the Meeting of Nocton Parish Council held 6th September 2011 in the Village Hall

Present:
Councillor D. Wilson Chair
Councillor I. Goldsworthy Vice-Chair
Councillor P. Askew
Councillor N. Faulkner
Councillor D. Rumbelow
Councillor K. Tyler
Councillor M. Williams

In attendance: Councillor R. Kendrick (North Kesteven DC)
Councillor M. Overton (Lincolnshire CC)
Mrs. D. Green (Parish Clerk)
Ms. Duckworth (Police Community Support Officer)

6 members of the public

1. Apologies for absence: Councillor J. Money (NKDC)

2. Declaration of Prejudicial Interest in Accordance With the Ethical Code of Conduct: None declared.

3. Report of the Police

PCSO Duckworth said that between the period 12th July and 6th September 2011 there had been three recorded incidents: theft from a motor vehicle; theft; and criminal damage. In addition, the rider of a motor scooter on Nocton Park had been cautioned.

It was noted that during the recent incident when an elderly woman had gone missing from the local care home, the emergency services had experienced considerable difficulty in reaching the search site. As such, it was considered necessary to publicise the location of the access keys for the hospital site main gate. Agreed that PCSO Duckworth will speak to Mr. Davies (the agent for Leeda Properties) on this matter.

Police patrols of the Hall site continue. Some 20 computer VDU screens had recently been fly-tipped in the Hall grounds. It was noted that the Vice-chair had now arranged with NKDC for these items to be removed. Agreed that Councillor Kendrick would check to ensure that NKDC had taken a note of the VDU serial numbers to assist in identifying the perpetrators.

4. Public Questions

Concern expressed that dog waste was still a problem. Agreed to appoint Mr Michael Cummins as the new Dog Warden for Nocton village for two hours per week for a trial period of three months. The Clerk to prepare the necessary letter of engagement.

Agreed to accept the offer from Nocton School for a representative to attend each meeting of the Parish Council to report briefly on current issues affecting the school, etc. The Clerk to advise the School accordingly.

Agreed that the Clerk would contact the school to confirm that the contractors currently working on the site would be reinstating the grass on The Green when work had been completed.

Noted that a local resident (Mr G. Hall) had attempted without success to obtain information from NKDC on the current situation regarding the Options Appraisal for Nocton Hall. He would, therefore, be submitting a request under the Freedom of Information Act (see Minute No. 11 below).

A resident sought clarification on the relationship between the Village Hall Committee, Social Club and the Parish Council. Agreed that Councillor Askew speak with the resident after the meeting.

Minutes of Nocton Parish Council held on 19th July 2011 in the Village Hall

Present:
Councillor D. Wilson (Chair)
Councillor I. Goldsworthy (Vice-Chair)
Councillor P. Askew
Councillor N. Faulkner
Councillor K. Tyler
Councillor M. Williams

Also present:
District Councillor Money
Mr A. Brown (LCC Highways)
Mr D. Bates (NKDC Planning)
Mrs J. Hill (Dog Warden)
Mrs D. Green (Parish Clerk)

8 members of the public were in attendance

1. APOLOGIES FOR ABSENCE
Apologies for absence were received from PCSO Flannigan, District Councillor R. Kendrick and County Councillor M. Overton

2. ACCEPTANCE OF OFFICE
Councillor Neil Faulkner signed the Acceptance of Office which was counter-signed by the Clerk

3. DECLARATION OF PREJUDICIAL INTEREST IN ACCORDANCE WITH THE ETHICAL CODE OF CONDUCT
The Chair and Councillor Faulkner declared a personal interest in Item Nos. 8 and 9 "Issues Concerning Nocton Park".

4. PUBLIC QUESTIONS
The Planning Officer was asked if any thing was known regarding the sale of the Nocton Ltd. Site and if Nocton Dairies had approached the Council again.

Mr. Brown was asked about a permanent flashing speed indicator for the village. There is a scheme of 'fixed' signs and he suggested get support from County Councillor Overton. The Parish Council could purchase a device for approximately £5000 plus £1500 for all future maintenance.

Traffic through the village - between 8am and 9.30 a.m. on a Sunday six 'chicken' lorries went through. Councillor Rumbelow reported that the manager of the chicken company has said that when an order comes in it has to go out immediately. 40ft lorries use the village so is there any was to get this rout off the GPS? Mr. Brown said that was not possible.

The general state of the village looks untidy. Does the Parish Council have the power to do anything? Hedges are cut by LCC Highways on what is termed 'an area of reasonableness'. After a very long wait the hedges by the Hall grounds are to be cut next week. Parish Councillors are to walk around the village to make a comprehensive list of those items requiring attention. Households with overgrown hedges will be approached.

The Minutes of the Extra-ordinary Meeting of Nocton Parish Council held on 29 June 2011 in the Village Hall

Present: Councillor Ian Goldsworthy (Vice-Chair)
Councillor Peter Askew
Councillor David Rumbelow
Councillor Kate Tyler
Doreen Green (Parish Clerk)

23. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillors MaryAnn Williams and Deborah Wilson.

24. 2010/11 - AUDIT OF ACCOUNTS
The meeting had been convened to discuss and sign-off the 2010/11 Audit Forms for submission to Clement Keys, the Parish Council's external auditors, in order to comply with the regulatory deadline of 30 June 2011.

Following discussion and explanation of a number of issues, the audit form was agreed and signed as correct by Councillor Ian Goldsworthy (Chair) and Doreen Green (Parish Clerk).

The Minutes of Nocton Parish Council held on 7 June 2011 in the Village Hall

Present: Councillor Ian Goldsworthy (Vice-Chair)
Councillor Peter Askew
Councillor David Rumbelow
Councillor Kate Tyler
Councillor MaryAnn Williams

District Councillor Rob Kendrick
County Councillor Marianne Overton*
Police Representative*
Mrs Hill (Dog Warden)*

(* - present for part of the meeting only)

8 Members of the Public were also in attendance

1. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillor Deborah Wilson, District Councillor John Money and Doreen Green (Clerk).

The Chair welcomed Councillor Rob Kendrick to the meeting.

2. PUBLIC QUESTIONS.

Mr Keith Roe, a resident of Nocton Park, raised a number of concerns on behalf of residents as to what was happening with the entrance yard to the village and estate and the roads. It was agreed to deal with the matter later in the meeting.

3. POLICING MATTERS

The police representative reported there had been three crimes in the last reporting period:

(a) Two men had been arrested on the Nocton Hospital site with tools in their possession and had been charged. LEDA properties have said that they will now prosecute people who trespass.
(b) Two suspect cars were seen - one by the Church and one parked by the gates to the old hospital site. On investigation banging was heard in one of the buildings on the site and after threatening the possible intruders with police dogs all became quiet and no further action was taken.
(c) A car was parked in the hospital grounds, but the two occupants (men) said they were just checking to see if it was suitable for bike racing. They were cautioned as they were on private property.
The police representative also reported that it was proving more difficult to keep people out of the site as two large trees had now fallen down across the fencing making entry to the grounds very easy.

4. LITTER

Mr Sidney was paid prior to the start of the meeting - there was no report.

5. DOG WARDEN.

Mrs Hill gave her report. She asked the Parish Council to contact Ms Cam at NKDC for 6 small signs and she would organise for the larger, more detailed, paper A4 ones. It was agreed to pay £5 to meet the costs involved. Councillor Askew asked if anyone had been caught and fined, but as yet no dog had actually been seen fouling the footpaths, etc. The public are requested to help in this matter by reporting any such incidents.

6. DECLARATION OF PREJUDICIAL INTEREST IN ACCORDANCE WITH THE ETHICAL CODE OF CONDUCT.

None declared.

7. MINUTES OF THE PARISH COUNCIL MEETING HELD ON 3RD MAY 2011

The minutes of the meeting held on 3rd May 2011 were signed by the Vice-chair as a correct record of the proceedings.

8. MATTERS ARISING

It was noted that the recycling bins in the Village Hall Car park had yet to be removed. The Clerk was asked to follow this up with NKDC.

Councillor Tyler reported that the kerb by the Post Office had now been "dropped" facilitating access by people on disability scooters, mothers with prams, etc. Councillor Rumbelow reported that other kerbs were due to be dropped, one in Well Head Lane and one outside his house opposite the Post Office. Councillor Askew thought that a pedestrian crossing was also being planned for Potterhanworth Road. It was agreed, however, that before any such works were undertaken decisions as to the final siting of the carriageway/ footpath improvements should wait until after the "walk round" with Alan Brown. The Clerk was asked to advise Mr Brown accordingly.

9. EQUAL OPPORTUNITIES POLICY

The Parish Council agreed unanimously to adopt the Equal Opportunities Policy as drafted by the Vice-chair and attached to these minutes. - EOP POlicy

10. VILLAGE HALL MATTERS

Councillor Askew reported that the Jumble Sale held recently had been extremely poorly attended by residents of Nocton. Once again it appeared to him that local people did not wish to support functions organised by the Village Hall Committee.

It was suggested by a member of the public that perhaps a questionnaire could be circulated by the Parish Council as to what people would like to see happen in the village and why they were not attending these functions. It was suggested, however, that this was something which might be best addressed by the newly formed Nocton Community LED plan.

Councillor Askew reported that a second quote for resurfacing the car parking area had been received in the sums of approximately £6,600 for the smaller area and and £18,000 for the area up to the fence. In the absence of any budgetary provision it was agreed that the work could not be progressed at the current time.

A Coffee morning was to be held on Wednesday 8 June and advance notice of the Christmas Fare was given.

11. NOCTON HALL - CURRENT POSITION

It was noted with concern that due to the harsh winter even more deterioration had taken place to the remaining fabric of the Hall and the report of the various options for its future was still a few months away.

12. DIAMOND JUBILEE - PREPARATIONS FOR CELEBRATIONS

Councillor Williams reported that the initial meeting was to be held on 9th June and all groups and clubs had been invited to send at least one representative. All ideas and suggestions from any quarter were welcome.

14. CORRESPONDENCE.

(a) Email from Martin Long and response from Councillor Marianne Overton regarding a number of traffic issues - in particular the problem of lorries using the main route through Nocton and Potterhanworth. It was agreed to consider these matters with Mr Alan Brown during the village "walkabout".
Concerns were again raised about overhanging trees which meant lorries and buses had to take to the middle of the road to negotiate the sharp bend. The Chair reported that he had formally raised the matter with Lincoln CC and had been advised that an order had now been placed for the necessary work to be carried out once the nesting season was over. However it was felt this was too important to wait until then and if there were no nests evident, then the offending branches should be dealt with as soon as possible. It was agreed that the Chair would take this matter up with the Highways Department.
(b) Letters relating to two requests for co-option onto the vacancy on the Parish Council. (See item 22 below)
(c) Letter from Lincolnshire CC regarding a road closure at Wasps Nest Lane from 4th to 8th July for essential carriageway works. Contents noted.
(d) Letter from Lincolnshire Police regarding revised policing arrangements for the area. Contents noted.
(e) Letter from NKDC inviting Parish Councils to nominate a parish councillor to its Standards Committee. The Parish Council declined to make a nomination.
(f) Letter from BT asking if the Parish Council wished to adopt the phonebox on Potterhanworth Road. Since none of the Councillors present knew to which box this referred to it was agreed that the Clerk seek clarification from BT.
(f) Letter from Mr Peter Sowerby regarding progress on various matters associated with the estate.
The Chair read out the letter which, in summary, stated that Plot 14 would be completed and that 99% of agreement was in place to enable adoption of the estate roads by Lincoln CC. However, members of the public challenged the accuracy of the statements made and it was agreed that Mr Alan Brown and a senior planning officer be invited to the next meeting to give a detailed report on the current position regarding the estate, in particular the condition of the area at the entrance of the village where building materials are being stored. It was agreed that District Councillor Kendrick endeavour to find out who actually owns the land in question.
(g) Letter from NKDC renaming "Halls Yard Bungalow", Halls Yard to "Field View". The Parish Council had no objections or comments to the proposal.
(h) Planning Application from Lincolnshire CC for the erection of a two metre high earth bund around the AD installation at Wasps Nest as recommended by the Environment Agency to further screen the development, further reduce noise and protect the facility from flooding. It was agreed to inform Lincolnshire CC that the Parish Council had no objections to the application.
(i) Letter from NKDC regarding a request from a resident for a "dog poo bin" on Rostrop Road The Parish Council agreed to the request and the Clerk was asked to make the necessary arrangements.
(j) Insurance renewal from AON for Village Hall for £936.55. The Parish Council agreed to the renewal quotation.
(k) Letter from Open Spaces Society asking for a donation. The Parish Council declined to make such a donation.
(l) Letter from NKDC asking for nominations for its Community Champions Awards Scheme 2011 - anyone working in support of the environment, arts, sports or the community. It was agreed that this was a good way to promote community spirit and individual Councillors were invited to send in their nominations direct to NKDC.
(m) Training course details from CommunityLincs for people responsible for children's play areas. It was agreed not to send a participant.
(n) Letter from Lincolnshire NHS Partnership seeking nominations to the Trust's Council of Governors. It was agreed not to submit a nomination.
(o) Lincolnshire Waste Partnership's May Newsletter. Contents noted.
(p) Delivery Note for replacement SID leg. Now that the equipment had been repaired, the Clerk was asked to enquire as to when SID was next due to be used in the village

15. FINANCIAL ISSUES

Lloyds Bank Statement - Treasurer's (current) account. Noted that the balance as at 23rd May 2011 was £118.22.

Lloyds Bank Statement - Business Instant Access Account. Noted that the balance as at 9th May 2011 was £17,862.74. The Chair expressed concern that the funds in this account were earning only negligible interest. It was agreed that Lloyds Bank be contacted urgently with a view to transferring the monies to a higher interest paying account.

Invoice from E-ON for Parish Lighting Maintenance - quarter ending 30 June 2011 - £88.92 plus £17.78 VAT = £106.70. It was agreed that the Clerk arrange payment.

The Chair also undertook to prepare a simple spreadsheet to show what monies are already committed for the remainder of the year and what funds are available to support other projects. Councillor Williams agreed to contact NKDC for a statement on the balance of Section 106 monies being held for Nocton.

Annual Internal Audit

A number of Councillors had questions on the figures contained within the document but in the absence of the Clerk and the Auditor these could not be answered. In the circumstances and given the importance of the matter it was agreed to defer consideration of the audit report to the next meeting. It was also agreed that in accordance with good practice, the appointment of the Auditor be dealt with each year at the Annual Parish Meeting.

16. PLANNING ISSUES

See Correspondence.

17. ANY OTHER BUSINESS
(a) Speed Limits
Councillor Tyler asked that consideration be given to the 30 mph speed limit sign by Embsay House being placed further up the road towards the junction with the B1188 to give better warning to drivers to slow down before reaching the village. Councillor Williams also agreed to make enquiries as whether a permanent interactive flashing 30mph sign (like the one in Ruskington) could be installed.

(b) Nocton Community LED Plan
Councillor Williams reported on the first meeting of the Steering Group:
• It was agreed that it would be more appropriate for the request for free use of the Village Hall be made directly to the Village Hall Committee, rather than through the Parish Council.
• A request for the initial funding of the flyers and payment for one other leaflet drop was not supported. Rather than deal with "one-off" requests for funding, however, it was agreed that the Steering Group be invited to apply to the Parish Council for a grant to cover future items of relevant expenditure. In addition, Mr Chris Hewitt offered to print additional flyers at a significantly reduced cost to that currently incurred by the Steering Group. Mr Neil Faulkner also suggested that a request be made to Nocton Park Management Committee for some funding.
• Finally, the Parish Council said that it was unable to agree at this very early stage in the process to a request for a minuted commitment to sign up to any project proposals which might result from the Plan. Councillors were clearly not in a position to give any such commitment without knowing the detailed costs involved, the wider implications of any such proposals and without knowing the extent of support throughout the village.

(c) Village Green Grass Protection
It was agreed to delay the order for the grass protector from Boddingtons until the major Church and school extension works have been completed. Mr Hewitt also clarified that the Church would like to purchase additional grass protection for the area at the end of the road outside the church where cars frequently.

(d) Coronation Seat
Councillor Rumbelow said that the Coronation seat recently repaired by Dr Chris Tyler was "better than new" and ready for putting back. Councillor Williams asked that "The Green" be an Agenda item next month so that the Council could discuss where to place the seat and also a new Parish notice board. Councillor Williams also agreed to make enquiries as to why the area to the right of the school was being left uncut.

(e) Former District Councillors
It was noted that a letter of thanks had been received from our past District Councillors for their presentation photographs, given to them at the recent Nocton Book Launch.

(f) Blood Transfusion Service
It was noted that the Blood Transfusion Service may wish to use the Village Hall facilities. It was agreed that Councillor Rumbelow suggest that it contacts the Village Hall Committee with its request.

(g) Footpath from Nocton Top houses
Councillor Askew asked that Mr Alan Brown be asked whether a footpath to the Nocton Top houses could be provided from the junction with Wellhead Lane to the existing pavement as this was a well-used route particularly by parents taking their children to and from school. It was agreed to raise this at the village "walkabout".

(h) Report from County Councillor
Councillor Overton reported briefly on the following issues:
• Redundancies had already taken place at the County Council and more were to follow. As yet, however, there had been no appreciable loss of service.
• Funding for Youth and Day centre type activities was being cut by 80% which would result in fewer opening days for these establishments. It is hoped that the voluntary sector will pick up the shortfall..
• Stage Coach are at present looking at the options and trying hard to keep at least one evening bus service in operation.
• Support for the Nocton Community LED plan, quoting instances in some of her other parishes where the process had been nothing but positive.

18. DATE OF NEXT MEETING
It was agreed that the next meeting be held on Tuesday, 5th July 2011 at 18.45. (Since the meeting it has been agreed that the meeting now be held on Tuesday, 19th July, 2011)

Minutes of the Meeting of Nocton Parish Council held on Tuesday the 5th April 2011 in the Village Hall

Present: Councillor D. Wilson (Chair)
Councillor I. Goldsworthy (Vice-Chair)
Councillor P. Askew
Councillor D. Rumbelow
Councillor K. Tyler
Councillor M. Williams

Councillor M. Overton County Councillor
Councillor W. Chambers District Councillor
Mrs. D. Green Parish Clerk

Mrs J. Hill Dog Warden

3 Members of the public were in attendance

(1) Apologies for Absence: PCSO Duckworth.

(2) Police: PCSO Duckworth had informed the Clerk that no crime had been reported since the last meeting. It was noted that the gate at the end of the allotments was open and Anglian Water were not there.

(3) Public Questions:

Mr Baxendale gave a presentation on the ArtsNKSafire events. The posters had been taken down and so attendances at the workshops were very low, including the event at the Cathedral on 28th May. The missing brass markers are being replaced by "metallic lookalike" ones.

(4) Litter: A lot of litter at the hospital site again. The Clerk to write to LEDA to get it removed.

(5) Dog Warden: Mrs Hill gave her report. Agreed to extend her contract for another three months.

(6) Declaration of Prejudicial Interest in Accordance with the Ethical Code of Conduct: None.

(7) Minutes: The Minutes of the meeting held on 1st March 2011 were proposed as correct by Councillor Askew, seconded by Councillor Rumbelow and signed by the Chair.

(8) Matters Arising:

183/10 (see 168/10): Play area -The draft letter to the school governors is still with the Chair (who has been ill). It was agreed that it now be sent..
184/10 (see 169/10): The Green grass protection - the draft letter to the school is with the Chair. Letter to be sent now.
185/10 (see 170/10): The Parish Plan meeting will now be on 20th April. 186/10 (see 171/10): BJB have removed the "Coronation" seat to Embsay House and replaced it with the "Cluster" seat.
187/10 (see 172/10): Equal Opportunities Policy to be discussed at the Annual Parish Council meeting next month.
188/10 (see 175/10): Councillor Goldsworthy had spoken to Alan Brown at LCC Highways and he attended the Annual Parish Meeting.
189/10 (see 182/10a): A meeting had been held for arranging an event to celebrate the Royal wedding but had encountered some problems. The Clerk to check with the insurance company. May have to miss this event and concentrate on the Queen's Diamond Jubilee next year.

(9) Village Hall (190/10): Committee meeting tomorrow evening. Coffee morning Wednesday next week. Someone is to tidy up the front.

(10) Nocton Hall (191/10): Anderson and Glenn have completed the options appraisal and are now putting together more detailed plans. No further contact with LEDA. Councillor Chambers was asked if the Parish Councillors could attend a meeting with Karen Bradford and LEDA at the NKDC offices. Councillor Chambers will enquire.

(11) Letters (192/10):

(a) LCC temporary road closure Branston and Nocton
(b) NKDC from Cliff Robinson re elections
(c) NKDC: Election Nomination Packs
(d) LALC News
(e) Open Spaces Society
(f) Glasdon advertisement
(g) Ralph Timms re Village Litter Pick
(h) Councillor Rose information on addresses for Nick Hardcastle, LEDA Properties and Peter Willes
(i) NKDC Calendar of Meetings
(j) NKDC: re consultation with young people in the parish
(k) NKDC: re District and Parish Elections
(l) PM Engineering introductory letter
(m) LCC reply to our letter re highway matters
(n) LCC poster "Supporting Independence"
(o) Community Lincs - Rural Links
(p) NKDC Agenda for Cluster meeting on 14th April
(q) NKDC: What's On

(12) Planning (193/10)

(a) Dr Webb copy of his letter to NKDC Planning re: application 11/0176/FUL plot by the "The Pheasantry".
(b) NKDC: Planning Permission 11/2282/FUL plot at 14 Khormaksar.
(c) NKDC: ApplicationCA42/50 Trees at Lime Tree House.
(d) LCC PL/0042/11 Extension to School
(e) NKDC refusal of planning 11/0059/FUL reservoir

(13) Nocton Dairies (194/10): The arranged meeting with Peter Willes of Nocton Dairies had to be cancelled due to bereavement.

(14) (195/10) Councillor Overton gave her report. She was pleased to have completed the Lincoln 10k run on Sunday. Had run a "science through theatre" day with children. Post Office is having difficulty getting Navenby Post Office re-opened. A new Lincoln Lions Club has started up, hoping to become a fundraising team. Evening bus services have been cut. The Chair commented that the LCC Planning website was not highlighting the changes regarding the bio-digester at Nocton Fen

(15) Finance (196/10):

(a) Lloyd's statements (18) 311,196.47 and (19) £115.30.
(b) LALC subscription invoice for £179 proposed continue. Councillor Goldsworthy, seconded Councillor Williams - all agreed (Cheque signed).
(c) Mr Sidney paid £40 for litter picking in March (cheque signed)
(d) Eon invoice for maintenance £106.70 (cheque signed).
(e) BJB invoice for fitting "Cluster" seat £72 (cheque signed)
(f) Mrs J. Hill Dog Warden - March £79.50 (cheque signed)
(g) Clerk's salary for March £168.72; expenses £3.24 = £171.96 (cheque signed).
(h) Hemswell Construction quote of £2,735 plus VAT for 90 sq. mtrs. and £5,360 plus VAT for 260 sq. mtrs. for Village Hall car park were discussed. Two more quotes to be obtained.
(i) CPRE subscription due. Councillor Goldsworthy proposed not to renew; seconded by Councillor Williams and agreed.
(j) Open Spaces affiliation due. Proposed by Councillor Goldsworthy not to renew; seconded by Councillor Tyler and agreed.

(16) Any Other Business (197/10):

(a) Councillor Overton thanked District Councillor Chambers for all his help over the years and was disappointed that he was not standing for re-election. The Chair added the Parish Council's thanks to both Councillors Rose and Chambers; they had been exemplary district councillors and would be a hard act to follow
(b) Councillor Tyler proposed that the Parish Council meet 15 minutes early in future to peruse the correspondence; seconded by Councillor Goldsworthy and agreed. The Chair suggested tea and biscuits be provided.
(c) Councillor Goldsworthy ha looked around Nocton Park and asked if Peter Sowerby should be invited to a meeting. The general opinion was that this would not be a good idea.
(d) Councillor Williams reported that we now have a community library in the school.
(e) Councillor Goldsworthy proposed a notice regarding co-option to the Parish Council.
(f) The Clerk will write and invite members of the School Council to the Parish Plan meeting.

(17) Date of Next Meeting:

As there will be no Parish Council Election, the date for the next meeting was confirmed as Tuesday, 3rd May 2011 at 7.00 pm in the Village Hall. This will be the Annual Parish Council Meeting.

There being no other business, the meeting closed at 10.00 pm.

Present:
Councillor D. Wilson (Chair)
Councillor I. Goldsworthy (Vice-Chair)
Councillor P. Askew
Councillor D. Rumbelow
Councillor K. Tyler
Councillor M. Williams

Councillor W. Chambers District Councillor
Councillor D. Rose District Councillor
Mrs. D. Green Parish Clerk

Mr. A. Brown LCC highways Department
Mrs J. Hill Dog Warden

3 members of the public were in attendance

Minutes

The Minutes of the Annual Parish Meeting held on 4th May 2010 were signed as a correct record.

Chair's Report

• The Chair thanked Ms Storr for her sterling efforts as Chair earlier in the year; she had done much work for the Council whilst dealing with a heavy workload of her own.


• A lot of work had to be undertaken to get the Village Hall electrics in order and resurfacing work was done to the car park.


• Nocton Hall continues to be a regular item; Karen Bradford (NKDC) had attended two Parish Council meetings and continues to keep us updated on progress.


• Nocton Dairies had re-submitted its planning application which had made for a lot of work with much discussion and a public meeting that was well attended. The application had again been withdrawn.


• Highways continue to be a problem but we have Alan Brown from LCC highways here this evening so we may learn more later.


• The Play Area is another regular agenda item with some progress having been made.


• Parking on The Green has worn away the grass; protection is being looked at.


• We now have a Parish Dog Warden for a trial period.


• A Parish Plan has been discussed and a meeting is to be arranged for parishioners.


• We had three calls for by-elections with the retirement of Trevor Morris, the resignation of Gerry Watchus due to him leaving the parish and the very sad death of Harry Capewell. We welcomed to the Council MaryAnn Williams, Ian Goldsworthy and Kate Tyler.


• Thanks to all Councillors for their work and help and special thanks to our District Councillors Bill Chambers and John Rose who are both retiring after next month's elections.

The Financial Statement for 2009/10 was accepted at the Annual Parish Meeting held on 4th May 2010.

District Councillors' Report

Councillor Chambers handed out copies of a document showing the NKDC's achievements for 2010/11. A few points were mentioned specifically:

• NKDC has introduced free swimming for Under 8s and the NK Centre North Hykeham.


• Planning Online has been well-received.


• Aiming with partners to deliver 200 new homes across the district, 16 of which will be part of the Council's housing stock.


• During December, waste collections were forced to be suspended on three days of the very worst weather conditions, catching up on missed collections quickly thereafter.


• There had been 17,114 objections and a 53,233 signature petition to the proposed Super Dairy. A lot of work for planning officers prior to the application being submitted and during the consultation period. Pre-planning procedure is to change.


• Financial cuts - £1 million this year and £1.5 million next year. Pest control will now cost £43. CCTV is up for debate. Discretionary Travel tokens to finish.


• Councillor Chambers is retiring after 32 years; he always thinks of Nocton as his "home".


• Councillor Rose is retiring after 26 years and said it is always a pleasure to come to Nocton and a privilege to serve the community.


• The Chair said both District Councillors have always treated us with courtesy and consideration; we will miss them both terribly and it has always been a pleasure to have them attend meetings.


• Councillor Askew said on behalf of himself, Councillor Rumbelow and Mr Bill Fernley (a former Chair of the Parish Council) that he would like to thank them both, that they had been a great help over the years and that they will be missed.

• It had been a difficult twelve months, with changed contractors making a slow start, then bad weather when snow and frost meant that roads were badly damaged. Only within the last two months had it been possible to timetable planned contracts and maintenance.


• Additional funds from central government had made up for some budget cuts.


• The dropped kerbs were to be done last year, then funding was cut but is now back in the programme. Councillor Goldsworthy said he hoped to be able to inform a parishioner with a particular need for such a kerb when this work will be done. The dropped kerb on Wellhead Lane which the parishioner uses is often blocked by a parked car. This is now an offence. A white line is possible but it is only advisory. Councillor Goldsworthy was to speak to a PCSO.


• Potholes - there are some in Nocton but there are some much worse in other places.


• The Chair said that a Schedule of Work would be most useful. Councillor Tyler was of a similar view.


• Councillor Williams said that she did not mind the roads not being lit as it slowed down the traffic but we are missing "cat's eyes". Mr Brown said that "cat's eyes" are not actually necessary where the highway is lit.


• Councillor Askew asked about the footways that were noted for repair two years ago but had not been done when those at Metheringham had been. Mr Brown said that work is undertaken by need. Councillor Rumbelow said that the bends in the village needed to be resurfaced.


• The Chair was impressed at the strategy during the very bad weather. The B1188 is a very busy road - could it be monitored carefully? It needs to be considered when any development proposals are submitted. The movement of HGVs through the village was discussed.


• Mr Brown had been in contact with Sowerby Homes with a view to adopting Nocton Park roads. The street lighting on The Park will also become the responsibility of LCC.


• There can be no ban on large vehicles using Wellhead Lane.


• The Chair thanked Mr Brown for attending the meeting. A further walk around the village would be arranged.