Scopwick Parish Council
Scopwick Parish Council Minutes
Minutes of Scopwick Parish Council Meeting held at 7.15 pm on Tuesday 29th January 2008 in the village hall.
Present:
Councillor D Nelson Chairman
Councillor J Flett Vice-Chairman
Councillor P Baumber
Councillor J Brooks
Councillor J Woodward
Councillor L Mason
Mrs J Girling Clerk
11/2008 Welcome
Chairman Cllr Nelson welcomed
Members, Cllr Cartwright, Cllr Whittle and members of the public.
12/2008 Apologies
There were no apologies.
13/2008 Guest Speaker
Mr David Bate, Principal Planning Officer,
North Kesteven District Council spoke on the planning system.
14/2008 Councillor Cartwright and Councillor Whittle.
No report from Cllr Whittle.
Cllr Cartwright apologised for not attending all parish council meetings which
was due to clashes with other meetings. He reported that he would not be standing
for county at the next elections. Cllr Cartwright said he would advise the
clerk of the current status of the ‘Dial a Ride’ scheme. Action:Cllr
Cartwright
15/2008 Declarations of Interest
Cllrs Nelson and Woodward
declared an interest in Agenda Item 15 - Playing Field. Cllr Baumber declared
an interest in Agenda Item 27 – grass cutting.
16/2008 Minutes of the last meeting held on 5th January 2008
It
was resolved that the Notes of the Extraordinary Meeting held on 5th January
2008 be approved as the minutes and signed as a true record.
17/2008 Clerks Report
The Clerk reported that official documents,
i.e. Standing Orders and Financial Regulations were not held on disc. She was
advised to contact LALC for master copies which could be adapted. Action:
JG
18/2008 Correspondence
18/1/2008 Central Networks -
The Project Manager had ordered two of the
darker green housing for the electrical sub station and he would change them
once they became available.
18/2/2008 Colemans Solicitors -
A legacy of £2000
had been given by Florence Turner to the parish council for the improvement
and maintenance of the village green adjacent to the beck.
18/3/2008 Lincolnshire
Police -
The complaint against Pc Lound
had been officially recorded as being resolved in accordance with the Police
Reform Act 2002 Schedule 3. The Clerk was instructed to advise Mrs C. Means
of this decision. Action: JG
18/4/2008 NKDC -
A database of facilities in every village was being
compiled, in particular of the church, village hall, pub and shop, to determine
if these premises were accessible to the disabled. Forms were to be completed
by Mr J Woodward, Churchwarden (Scopwick), Mrs Mason, Churchwarden (Kirkby
Green) and Mr O Davies, Chairman of the Village Hall Management Committee. Action:
JW, OD & Mrs Mason
18/5/2008
NKDC
- A DVD was available for loan to all councils relating
to the new Code of Conduct issues and procedures.
18/6/2008
NKDC -
Following recent consultations on new corporate policies,
5 proposed priorities had been identified and feedback was requested. Cllr
Nelson would complete the form. Action: DN
19/2008 Register of Electors
All councillors completed a disclaimer for return to the district council. Action:
JG
20/2008 Highways
20/1/2008
Path to the Church, Kirkby Green – The path was not
recorded on the Definitive Rights of Way Map or on the list of maintainable
streets and as such its status and the responsibility for maintenance was
not clear. However, public rights do exist over this way, even though not
recorded, and as such Lincolnshire County Council had a duty to maintain
the path. The Clerk was instructed to write to the County Council requesting
the path be cleaned up and nettles be kept under control. Action:
JG
21/2008 Planning Applications
21/1/2008 07/1259:
Erection of dwelling, land adjoining 60 Main Street, Scopwick – application
withdrawn.
21/2/2008 07/1256: Demolish existing garage and
replace with new garage with first floor games/playroom, Orchard House, Main
Street, Scopwick – application
withdrawn.
22/2008 Risk Assessment of Street Furniture
22/1/2008 Gate
entering Scopwick village meadow – The gate will be left
in its current position for the time being.
22/2/2008 Kirkby Green Street Furniture – Cllr
Mason reported that the seat in the Stepping Out Area was in good condition.
The seat at the junction of Main Street and Church Lane was not sound and
required new lats. The Clerk was instructed to order the necessary lats from
Wicksteed. It was reported that the Kirkby Green notice board needed painting. Action: JG
23/2008 Beck Report
Cllr D. Nelson reported that he had submitted the draft proposal for renovating
the beck to Lapwing for consideration and comment. It was resolved that Cllr
Nelson should submit the proposals to the Environment Agency following a
reply from Lapwing. Action: DN
24/2008 Cluster Group Meeting
Cllr D. Nelson gave a detailed report of the issues discussed at the Cluster
Meeting held on 10th January.
Councillor J. Brooks left the meeting at 9.0pm.
25/2008 Playing Field
25/1/2008 Weekly Inspection Report - Cllr D Nelson reported
that the Playing Field Committee had agreed to carry out the weekly inspections.
Cllr D. Nelson reported that the fence running alongside the graveyard had
deteriorated, with some of the palings coming off on the lowest section.
25/2/2008
Renewal of bark – It was resolved to request a contribution
from the Playing Field Association to top up the bark on the play areas during
the summer months. Action: JG
26/2008 Village Hall
26/1/2008 Donation to the Village Hall Management Committee – It
was resolved to give a donation of £2,000 to the Village Hall Management
Committee.
26/2/2008
Report – To date one quotation had been received for
improvements to the internal and external work to the hall. The current Lease
was too short to satisfy grant bodies and the Clerk was instructed to write
to Blankney Estates to resolve the matter. Action: JG
27/2008
Website
The Clerk was instructed to make contact with the Metheringham website co-ordinator
who had indicated an interest in taking on the role for Scopwick. Action:
JG
28/2008 School Governor Vacancy
A school governor vacancy had arisen at Cotelands & Winchelsea Schools
in Ruskington due to the resignation of Cllr I. Cartwright.
29/2008 Parking in Springfield Estate
It was resolved that the Clerk write to Lincolnshire County Council and North
Kesteven District Council regarding the parking issues on Springfield Estate. Action:
JG
30/2008 Village Allotment
Mrs Jayne Mitchell, Corner House, Farriers Court, Scopwick had indicated
an interest in the allotment. Her details had been passed to North Kesteven
District Council for attention.
31/2008 Voluntary Car Scheme
Receipts had been received from Mr Hugh Cardy together with a payment request
of £11.50. Action: JG
32/2008 Finance
32/1/2008 Accounts - The accounts were approved.
32/2/2008 Ex Clerk’s Expenses - Payment of the ex
clerk’s expenses
was approved. Action: JG
32/3/2008 Vitalise Essential Breaks – It was resolved
not to donate to this charity.
32/4/2008 Grass cutting grant – The clerk reported
that the sum of £881.68
had been received from Lincolnshire County Council
32/5/2008 Co-operative Bank – Due to an administration
error it was necessary to urgently complete a new mandate comprising the
following cheque signatories: Cllr D. Nelson, Cllr J. Flett, Cllr J. Brooks,
Cllr J. Woodward, Mrs J. Girling (Clerk). Action: DN, JF, JB,
JW, JG
33/2008 Lincolnshire Association of Local Councils
The Clerk gave details of various training seminars to be held in the coming
year.