Scopwick Parish Council
Scopwick Parish Council Minutes
Minutes of the Annual Parish Council Meeting held at 8.25pm on Tuesday 27th May 2008 at the village hall, Scopwick.
Present: Councillor D Nelson (Chairman)
Councillor J Flett
Councillor J Brooks
Councillor J Woodward
Councillor L Mason
Councillor P Reeds
60/2008 Election of Chairman
Cllr. D. Nelson was elected as Chairman for the ensuing year. Cllr. D. Nelson
duly signed the Declaration of Acceptance of Office.
61/2008 Election of Vice Chairman
Cllr. J. Flett was elected as Vice Chairman for the ensuing year. Cllr. J.
Flett duly signed the Declaration of Acceptance of Office.
62/2008 Report from Councillor Cartwright and Councillor Whittle
No reports from Cllrs. Cartwright or Whittle had been received.
63/2008 Apologies
Apologies had been received from Cllr. P. Baumber, Mrs J Girling (Clerk).and
Cllr. Whittle.
64/2008 Declarations of Interest
Cllr. J. Brooks declared an interest in Agenda Item 17 – Village Hall.
Cllr. J. Woodward and Cllr. D. Nelson declared an interest in Agenda Item 15 – Playing
Field. Cllr. J. Woodward declared an interest in Agenda Item 9c – Parking
on Brookside.
65/2008 Committees for 2008/2009
Planning Committee: Cllrs. D. Nelson, J. Flett, L. Mason, J. Woodward and J.
Brooks.
Playing Field Committee: Cllr. P. Reeds
Village Hall Committee: Cllrs. J. Brooks and P. Baumber
Footpaths and Paths Partnership: Cllr. J. Brooks
Grass cutting link: Cllr. P. Reeds
Health and Safety: Cllr. J. Flett
66/2008 Notes of the last meeting
It was proposed, seconded and resolved unanimously that the
notes of the last meeting held on 18th March 2008 be approved as the Minutes
and signed as a true record.
67/2008
Matters arising from the Annual Parish Meeting
67/1/2008 Access to barn conversion in Kirkby Green – clerk to contact
NKDC. Action: JG
67/2/2008 Seat at Kirkby Green to be treated. Action: LM
67/3/2008 Noticeboard ‘header’ will be repaired and repainted.
Craftsperson to be researched. Action: DN
67/4/2008 Kirkby Green telephone kiosk to be retained. Future developments
to be monitored.
67/5/2008 Dog fouling in Scopwick. The possibility of erecting a further sign
would be researched. Action: JG
67/6/2008 Rubbish tipping in Back Lane behind Springfield - clerk to contact
NKDC. Action: JG
67/7/2008 Rat infestation adjacent to 39 Main Street, Scopwick – clerk
to contact Environmental Health Department NKDC. Action: JG
67/8/2008 Delivery lorries to Royal Oak causing hazard by parking on the B1188.
Clerk to speak to landlord to achieve resolution. Action: JG
68/2008 Highways
68/1/2008 Parking on Springfield Estate. Cllr. J. Brooks had spoken to residents
when delivering the circular letter. Vandalism was an issue which deterred
residents from parking in the clearing by the senior citizens’ bungalows.
Residents were reluctant and unwilling to pay for the cost of dropped kerbs.
Clerk to contact NKDC to establish if they could pay for this facility. The
possibility of a sign ‘visitors parking area’ was to be explored
by the clerk. The security fencing needed attention in the interests of safety.
The clerk was to determine who was responsible. The issue of the mobile library
van parking at the junction of Springfield and Main Street was discussed.
The clerk was to request a list of stopping points in Scopwick and Kirkby
Green and if necessary suggest it park outside the village hall and The Limes. Action:
JG
68/2/2008 Footway Lighting Improvements. In Springfield it was felt that
lighting would not improve the situation. It was resolved to investigate
security fencing and signing to the playing field. It was suggested that
a light near to the cemetery would improve security and safety in Rectory
Lane as it neared Springfield. It was resolved that the Clerk should investigate
the cost and consider for next year’s budget. Action: JG
68/3/2008 Parking problems on Brookside. A letter had been received from
Mr J Woodward highlighting his concern regarding the deterioration of the
village green and beck area due to poor parking. The possibility of erecting
a sign encouraging the use of the car park was to be investigated and a request
to the hall committee to be made to ask them to include this message in their
contracts. There was a requirement for the footpath over the beck by the
post box to be left accessible and in time hardcore to be laid with grass
on top to be firmer. Action: JG
68/4/2008 Speeding. A portable speeding sign would shortly be operable and
it was agreed that this should be placed at the entry to Scopwick and Kirkby
Green. Action: JG
68/5/2008 Horses on footpaths. The droppings were causing problems to the
elderly and disabled. Cllr. J. Brooks would speak to riders to ask for co-operation.
Action: JB The Clerk would investigate a ‘caution
horses’ sign from Highways. Action:
JG
69/2008 Clerk’s Report
69/1/2008 Correspondence had been received from LCC Highways stating that the
pot holes in Kirkby Green would be filled.
69/2/2008 Scopwick B1188 Bloxholme Lane – a solution for the flooding
was being sought.
69/3/2008 Gullies blocked and flooding by the Royal Oak Public House – investigations
were underway
69/4/2008 Church Bridge – repairs had been arranged but further work
would be necessary in the future.
69/5/2008 Footpaths needed sweeping. The clerk was to arrange this. Action:
JG
69/6/2008 Churchyard grass cutting. NKDC had arranged 17 cuts per year depending
upon conditions. There was no provision in this year’s budget for trimming
the laurel hedging.
70/2008 Standing Orders
70/1/2008 Standing Orders had been reviewed and it was proposed, seconded and
resolved that they be approved.
70/2/2008 Financial Regulations
This item was deferred to the next meeting. Action: JG
70/3/2008 Risk Assessments
This item was deferred to the next meeting. Action: JG
71/2008 Correspondence
71/1/2008 Sleaford Call Connect Bus Service. Posters would be displayed on
the notice boards. Action: JG
71/2/2008 AGM of Citizens Advice Bureau. No representatives attended the meeting.
71/3/2008 Lincolnshire Home Improvement Agency. Posters would be displayed
on the noticeboards. Action: JG
72/2008 Planning Applications
72/1/2008 0095/08 – Demolish existing garage and erection of replacement
double garage with first floor playroom/games room above. Orchard House, 15
Main Street, Scopwick – permission granted.
72/2/2008 0115/08 – Ground and first floor side extension at 1 Farriers
Court, Scopwick – permission granted.
72/3/2008 0195/08 – Erection of conservatory at 10 Braemar Residential
Park, Kirkby Green – permission granted.
72/4/2008 0053/08 – Replacement of existing timber barn with stone barn
with the proposed barn to create a link to existing stone barn, Watermill Cottages,
Kirkby Green – permission granted.
72/5/2008
0080/08 – Erection of attached garage to barn conversion (revised scheme)
at Manor Farm, Church Lane, Kirkby Green. – permission granted.
72/6/2008 1536/07 – Erection of dwelling land adjoining 60 Main Street,
Scopwick – permission
granted
72/7/2008 LBC 2230 – Re-tiling north side of roof of existing cottages,
Watermill Cottages, Kirkby Green – Listed Building Consent
72/8/2008 LBC 2236 – Demolish existing garage and erection of replacement
double garage with first floor playroom/games room above, Orchard House, 15
Main Street, Scopwick – Listed Building Consent
72/9/2008 LBC 2233 – Erection of attached garage to barn conversion (revised
scheme) at Manor Farm, Church Lane, Kirkby Green – Listed Building Consent
73/2008 Finance
73/1/2008 It was proposed, seconded and resolved to approve the system of
internal audit including the auditor’s recommendations.
73/2/2008 It was proposed, seconded and resolved to approve the 2007/2008
accounts.
73/3/2008 It was proposed, seconded and resolved that the Annual Return
be approved and completed. Action: JG
73/4/2008 It was proposed, seconded and resolved that the latest accounts
and cheques for payment be approved.
73/5/2008 It was proposed, seconded and resolved to approve the insurance
renewal premium of £1,086.67 due on 1st June 2008.
73/6/2008 The LCC grant towards the Voluntary Car Scheme was now a standard £50
plus 25p per telephone call providing the organiser (Mrs Dent) submitted a
copy of her telephone bill with highlighted calls identified along with her
invoice. Action: JG
73/7/2008 It was proposed, seconded and resolved to allocate £4,000 in
the 2009/2010 budget for the required contribution towards the LCC grant to
resurface the toddlers play area. Action: JG
73/8/2008 The report from the Internal Auditor was received and acknowledged.
73/9/2008 It was proposed, seconded and resolved to compile an Asset Register. Action:
JG
73/10/2008 It was reported that a legacy of £2,000 had been received
from the solicitors of Florence Turner. It was proposed, seconded and resolved
that a letter of thanks be sent. Action: JG
74/2008 Playing Field
74/1/2008 Litter and strimming were issues to be resolved. This was to be undertaken
by the grass cutting liaison officer. Action: PR
74/2/2008 An Environmental Check List, which was a requirement of the grant
application, would be completed. Action: DN
74/3/2008 It was reported that wood around the swings had been breaking away
and this had been repaired by a working party.
74/4/2008 Efforts had been made to remove graffiti on some of the equipment.
75/2008 Beck Project
75/1/2008 Cllr D Nelson reported that he had attended a site meeting on the
28th April 2008 with Cllrs. J. Woodward, J. Brooks and the Environment Agency
and Natural England. It was recommended that late summer would be a good
time to commence work. It was necessary to calculate the stone required,
faggots, plants etc. Volunteers would be required. A sub committee to plan
the activity would be set up after the next meeting.
76/2008
Village Hall
76/1/2008 It was reported that Richard Parker would hold a meeting with co-directors
on the 25th June when consideration would be given to the request for an
extended lease.
77/2008 It was reported that the website co-ordinator, Jeff Bird, would
make a page for any organisation but it would be necessary to submit updates
by e-mail.
78/2008 It was reported that a request for an allotment had been received.
It was proposed, seconded and resolved that notices be displayed to ascertain
if any other residents were interested in this facility. Clerk to collate
responses and action an enquiry to other parish councils and NKDC if appropriate. Action:
JG
79/2008 It was reported that the entry for the Best Kept Village had been submitted.
80/2008 It was reported that the clerk had contacted the NKDC Tree Officer
who would shortly conduct a survey of the trees on the village green.
81/2008 Cllr. D. Nelson gave a comprehensive report of the latest Metheringham
Cluster Meeting at Potterhanworth on the 10th April.
82/2008 The next meeting would be held on Tuesday 29th July 2008 at Scopwick
Village Hall at 7pm.
There being no further business, the meeting closed at 11.25pm.